Duties & Responsibilities for the Property Coordinator Job
Taking ownership of the site and managing day to day operations for the site by coordinating with the site supervisor
Ensuring that all maintenance related issues are taken care of by reviewing quotes and ensuring work done by contractors is well done and within agreed time frames
Ensure daily recording of electricity, water (NCC and borehole) generator, meter readings, fuel gauge readings and reservoir tank levels is being done by the site supervisor
Approve and sign off all documents (petty cash, invoices, LPOs) after thoroughly checking and ensuring all necessary documentation is in order
Ensuring timely collection of service charge, utilities and rent through reviews and follow up debtors with site accountant and promptly, resolving, disputes that may arise
Ensuring all contracts for service providers are in pace and ensure SLAs in the contracts are adhered to while ensuring comprehensive service delivery at competitive cost
Manage cost and expenditures within the budget or the allowable limit
Conclusively address issues raised during monthly/ quarterly through timely sending out of minutes updates, follow up and directors’ / committee liaison
Ensuring accurate and rapid responses to issues raised on emails within 24 hours
Carry out a quarterly site inspection and direct the course of action to be taken to ensure closure of outstanding issues within agreed time frames
Ensure timely review, payments and renewal of insurance policies
Ensure timely payment and renewal of licenses, fire certificates, land rent and rates for the site
Any other duties as maybe given from time to time
Key Requirements for the Property Coordinator Job
Relevant experience in properties
3-5 years’ experience with reputable organizations
Ability to coordinate site activities
Excellent written and verbal communication skills
Good reporting and presentational skills
Ability to work with minimal supervision
