(REF: CAS/HR/004/2017)
Coordinate and manage all activities related to the procurement functions of the Agency.
Duties for the Procurement Assistant Job
Assist in the development of long/short term purchasing strategies and policies for review by Management.
Manage the procurement of all goods services and works of the Agency
Raise Purchase Orders for suppliers in accordance with the Agency regulations
Ensure the Agency receives products and services of high quality at a competitive price
Prepare annual procurement plans for the Agency and ensure their implementation.
Prepare monthly and annual procurement reports as provided for in the Agency’s financial and procurement policy.
Liaise with user departments in the development and management of contracts
Coordinate the process of prequalification of suppliers and service providers.
Organize the Procurement Committee meetings in collaboration with the Chairperson of the Committee and serve as the Secretary of the Committee.
Ensure the Agency gets the value for money in the goods delivered and services rendered by various Agency supplies.
Prepare tender documents and coordinate the tendering process in accordance with Agency Procurement procedures.
Inform all suppliers about the outcome of the tender process in accordance with procurement rules and procedures.
Set up a robust filing systems for all procurement documents
Review the Agency’s Procurement Manual periodically and recommend for revision where necessary
Perform any other related duties as may be assigned by the supervisor.
Procurement Assistant Job Requirements
Bachelor’s degree preferably in procurement, supply chain management or any other business related specialty.
At least 5 years of experience in procurement
Certification in Procurement is an added advantage
Procurement experience in regional and international organization is added advantage
Ability to multitask,
Good interpersonal skills,
Strong negotiation skills
Ability to work effectively under pressure within timeframes
Ability to work effectively in a team and independently.
High degree of integrity;
Ability to maintain confidentiality
Report writing and presentation skills
go to method of application »
