Responsibilities include: Partnerships
• Support the Partnerships and Engagement Advisor to identify prospective partners for collaboration.
• Use the selection opportunity tools for selecting partners the Academy needs to collaborate with.
• Facilitate and coordinate meetings with identified partners to develop specific humanitarian learning products across East Africa.
• Draft terms of reference for consultants as needed, supervise and evaluate their performance in delivering required outputs;
• Support partners in conceptualizing ideas to form solid outputs that can be used to inform the humanitarian sector.
• Foster strategic partnerships with key stakeholders in the field by creating solid collaborative relations.
• Support partners in using the various products the “Academy” is promoting on learning and knowledge.
• Work with partners in understanding the principles and ways of working within the “Academy”
• Ensure partner documentations are signed off before filing
• Partnerships relationships are forged and maintained as per the partnerships tool guide.
• Support in development of engagement and communication strategy for the academy and partners.
• Support in the management of expert pool for the organization.
Program Management
• Ensure effective and efficient delivery of initiated programs to identified stakeholders in line with Project cycles Management Principles.
• Use effective project management techniques to develop project documents, templates and processes.
• Support project based partners and ensuring that key documents and agreements are in place; milestones and KPIs are met.
• Track and analyze the budget utilization/expenditure for project activities and events.
• Assist in the management of Academy projects in the form of project submissions, revisions and reallocations throughout the project lifecycle, project design, budgeting, monitoring and reporting
• Prepare draft budgets and project proposals for new projects and extensions of ongoing projects as required;
• Undertake MEAL assignments to evaluate and improve the planning, programming, implementation and monitoring of Academy projects as may be required;
• Support the program team in implementation of special program activities as may be assigned by Team Leader.
• Maintaining crucial project documents which track project progress.
• Ensure project documents are filed in an appropriate database and that all documents are accurate.
Knowledge Management
• Support the Learning and Knowledge team to work with partners in developing and delivery of high quality localized learning content.
• Support the Learning and Knowledge Team in documentation of best practices, learnings and evidence from the Academy’s work.
• Provide the learning team with ideas/products that the “Academy” could consider for its production.
Network and coordinate with the relevant sectors and agencies who are implementing activities at sub national level.
• Identify areas of synergy in the field with the relevant line ministries and other implementing agencies working within the sub national levels.
• Coordinate with the players in the field to ensure that all planned activities are well coordinated.
• Ensuring that all programs and projects being sub granted are according to set standards.
• Liaises with relevant agencies and other stakeholders as appropriate to obtain maximum benefit and efficient use of resources in the implementation of Academy projects;
Prepare Periodic activity reports… This may include but not limited to;
• Regularly update and manage the project grant tracker
• Draft Program Quarterly and Annual reports;
• Provide support in preparing periodic substantive reports for implementing partners against donor contributions, projects and activities;
• Provide support in preparing periodic financial reports as required;
• Undertake missions to evaluate and improve the planning, programming, implementation and monitoring of Academy projects as may be required; Requirements Minimum:
• Project management experience with an understanding of program operations in the humanitarian sector.
• Good knowledge and understanding of humanitarian principles and standards.
• Ability to work both independently and as part of a team
• Strong organisation and ability to prioritize between a range of important activities
• Strong communication skills including experience of minutes drafting correspondence and project documents
• Basic Budgeting and financial management skills Personal attributes:
• Flexibility and adaptability meaning that the individual is able to prioritize and reprioritize as new opportunities and challenges arise: willing and able to take the initiative
• Highly developed interpersonal and communication skills
• Fluency in English both verbal and written.
• Ability to work with people from diverse backgrounds and cultures.
• Approachable, good listener and easy to talk to
• Able to hold self-accountable for making decisions, managing resources efficiently and achieving set objectives.
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