Purpose of the role
The incumbent will offer administratie support to the Regional Director as well as carry out a wide ariety of projects administratie tasks in supporting CABI in Africa
Personal Assistant Job Responsibilities
To be Responsible for the Management of the Regional Director’s Diary & Calendar
To make follow-ups and proide the Regional Director with updates as required
To Support the Preparation, Profiling and Documentation of Key Institutional Documents and Records
To Support Monitoring and Documentation of Projects in Africa;
Support the preparation of project documentation and managing their custody
Monitor Projects Delierables, ensuring Quality & Timeliness
Follow up and ensure that the Projects Database is updated and Projects Documents are uploaded on SharePoint
Monitor Adherence to PRINCE 2 Reporting and Documentation
To facilitate maintenance of CABI Africa’s Regional and International main contacts database
To facilitate the planning and organising of meetings, conferences and workshops
To report on actiities carried out by CABI in Africa
To ensure professional image of CABI in the Region
Candidate Profile
Strong diplomacy, initiatie and organization skills
Flexibility, reliability, tact and discretion
Meticulous and good attention to detail
Ability to adapt quickly to new and different enironments
Proen analytical and drafting skills
Science background
Excellent English & French (desirable), spoken and written skills
Team player
Self-starter, capable of working with minimal superision
Qualifications for the Personal Assistant Job
Undergraduate degree in Administratie Studies or related discipline. A master’s degree is desirable
Releant practical experience minimum of 5 years in a similar administratie role
Experience gained in an international and Inter-goernmental organization is desirable
Proen experience writing and editing technical and official documents
Good working knowledge of standard internet applications and ability to learn and keep up to date with adancing information technologies
