SPECIFIC ROLES AND RESPONSIBILITIES
Financial Management
Planning and coordinating the activities of the Finance Department by ensuring that there are adequate resources to effectively undertake planned activities for the Department.
Providing leadership and supervision to all Finance staff, and ensuring that their daily tasks are carried out in an effective and efficient manner, as per Adeso’s policies and donor regulations.
Assisting Programme Managers and Country Directors with budget preparation and monitoring for all projects/programmes as per Adeso and donor formats, on monthly, quarterly and annual basis.
Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
Assisting in the institution of organizational financial policies and procedures ensuring compliance to the said policies.
Reviewing monthly payments including payroll for all staff.
Reviewing reconciliations of all balance sheets items on monthly basis.
Ensuring employee advances are tracked on monthly basis.
Strengthening financial systems and internal controls and ensuring that transactions are adequately captured, reviewed and recorded accordingly in the system.
Ensuring all payments are adequately supported by the relevant documents.
Reviewing the Finance team performance for capacity building purposes.
Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions when needed.
Ensuring proper coding, posting and approval for all transactions in the Serenic/Accounting system
Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
Preparing and presenting financial updates and reports to the Management and the Board of Directors.
Business planning and donor management
Leading the budget planning processes, including programme and annual budget preparation and review.
Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
Monitoring budgets and programme expenditure on monthly basis.
Reviewing and consolidating monthly cash requests from country offices and ensure timely liquidation
Planning for the growth and expansion of the Finance function.
Overseeing and managing institutional and programme audits and liaising regularly with auditors (internal and external), and government agencies.
Compliance and implementation of policies and procedures
Undertaking regular financial monitoring in the field /country sub-offices and ensure that staff adhere to Adeso and donor financial policies and procedures.
Staying abreast of changes in regulatory environment, in particular accounting, financial and statutory requirements of relevance to Adeso’s work and ensure the organization is in compliance with local statutory laws and legislations.
Ensuring adherence to financial requirements of donors, including on matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.
· Overseeing the performance management of all Finance staff and undertake annual performance review of Finance team.
Risk Management
Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
Identifying legal, operational, HR and financial risks and advising on best course of action.
Overseeing the implementation of an Information Management System to safeguard IRIN’s institutional memory and encourage better information sharing between colleagues.
Capacity Building
Training and mentoring Finance staff on the use of the computerised accounting software and ensure that they are following the standard process of using the accounting system.
Providing orientation and training to all Adeso staff on effective cost management.
Identifying any capacity gaps and assess any capacity building needs for Adeso Finance team and propose corrective action.
Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.
SKILLS AND QUALIFICATIONS
Bachelor’s degree in Accounting, Finance or Business Administration;
Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent;
A minimum of 10 years’ experience working in Non Profit sector;
Experience in managing multi-donor programmes/projects, multi-million-dollar budgets for non-profit organisations;
Expertise in budget monitoring, providing narratives to financial figures, financial analysis and quantitative data;
Experience in institutionalizing financial policies and procedures and internal control systems;
Strong attention to detail and a high level of organization;
Previous experience in similar position will be an added advantage;
Excellent communication skills both oral and written and the ability to work independently and as part of team;
Diplomacy, tact and negotiation skills;
Willingness to travel regularly to and within remote areas;
Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements;
Strong management skills and strong competencies in people management, capacity building and coaching;
Proficiency in ERP/ financial systems such as Serenic Navigator is strongly preferred;
Strong hand on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly;
Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users;
Good knowledge of local and regional laws and statutory requirements;
Highly developed interpersonal skills and a proactive approach to issues;
Spoken and written Somali language is an added advantage.
