JOB LEVEL 6 (1 POSITION) – REF: HCA/SCM/SO/3/2017 Overall purposeThe Supplies Officer will be responsible for stores management including receiving, inspecting, accepting or rejecting goods from suppliers, issuing goods and stock control.6.1 Key duties and responsibilities: Reporting to the Manager, Supply Chain Management the Supplies Officer will be responsible for:(i) Receiving, inspecting, accepting or rejecting goods from suppliers and maintaining records thereof.(ii) Ensuring prompt submission of relevant documentation to Finance Division to facilitate payment to suppliers.(iii) Issuing the goods to internal customers.(iv) Coordinating the disposal of obsolete, surplus or unserviceable stores.(v) Managing the stock control system and ensuring safe custody of the stocks and supplies.(vi) Conducting quarterly and annual stock taking.(vii) Implementing stocking policies.(viii) Managing the inventory and assets management system.(ix) Maintaining up to date stock records and disposal records.(x) Maintaining good customer relationship with suppliers and with internal customers.(xi) Preparing the annual asset disposal plan.(xii) Ensuring staff performance management in the section through a target-based system. (xiii) Ensuring risk management in the area of operation. (xiv) Ensuring the implementation of the ISO Quality Management System in the area of operation.(xv) Performing any other duties that may be assigned from time to time.6.2 Academic/Professional Qualifications and Experience(i) Bachelors degree in Supply Chain Management, Procurement and Supplies management, Business Administration or any other relevant discipline from a recognised University.(ii) Professional qualification or higher Diploma in Supply Chain Management, Procurement and Supplies management, Logistics or any other relevant discipline from a recognised certifying body.(iii) Membership to the Kenya Institute of Supplies Management.(iv) A minimum of four (4) years relevant experience in a middle level management in procurement management in a large organisation and two (2) years relevant experience as Administrative Assistant I in Procurement or Supplies for serving officers.6.3 Key personal attributes/functional skills(i) Thorough knowledge of the Public Procurement and Disposal law and regulations.(ii) Thorough knowledge of supplies management including stock control and stores logistics. (iii) Be honest, trustworthy and possess a high degree of personal integrity and professionalism. (ii) Have leadership skills. (iii) Be a team player. (iv) Demonstrate ability to establish and maintain effective relationships with varied stakeholders. (v) Be customer centric. (vi) Demonstrate sound judgement, excellent analytical, interpersonal, communication, presentation and reporting skills (vii) Be computer literate. (viii) Satisfy the provisions of Chapter Six of the Constitution of Kenya, 2010.
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