Key Responsibilities
Ensure that all project and country office financial/expenditure documents are delivered to the Nairobi office in a timely manner, reviewed for accuracy and completeness and ready for approval and posting.
Responsible for entering financial information and maintaining all financial records for projects and for the organisation.
Ensure all project accounting records and supporting documentation for all financial transactions are maintained in a systematic order and in a safe and secure condition under the custody of the organisation.
Assist in financial control, prepare and analyse budgets, develop financial reports, and make recommendations to the organisation on budget expenditures.
Monitor the expenditures to ensure that programme funds are utilised appropriately by the close of the fiscal year.
Carry out training on financial policies and procedures to non-finance staff and partners, as required.
Assist the Head of finance in ensuring that all financial reporting is completed on time and submitted to the supervisor for review on time for submission to donors.
Help with the preparation of internal and external audits and respond to audit queries in a timely manner.
Make visits to the country offices as required to support financial operations and management
Reviewing all ARO staff time sheets ensuring that staff have allocated time properly to projects.
Leading all project related budgets and working closely with the programmes team.
Lead on the administration of cash disbursement and drawdown from programmes.
Opening of project accounts on system.
Liaise on a regular basis with finance and management staff in the field.
Any other duties as assigned from time to time by the supervisor
Please note that the above is not an exhaustive list of duties and is subject to review on a regular basis depending on needs of the organisation.
Qualifications, Knowledge and experience
· A degree in a business related field with a CPA qualification or equivalent.
· At least 4 years’ experience in an international organisation.
· Understanding of multi and bilateral donor policies and procedures.
· Proven numeracy and financial analysis / planning skills.
Excellent oral and written communication skills with the ability to present financial matters to non-financial managers.
High degree of computer literacy in Microsoft Office products especially Excel and financial systems (Sage).
Ability to develop and build capacities of staff.
Experience in working independently and providing initiative in improving finance functions.
Experience of establishing good working relationships with a variety of people.
Proven track record in delivering results in a pressurised environment.
· Problem solving and analytical skills.
· Culturally sensitive.
· Ability to adapt to new situations and needs.
· Ability to work effectively in a team.
