Personal Assistant

Purpose Of Role
To provide comprehensive administrative duties to the Marketing Director and the Marketing team to enable them maximize their effectiveness and output.
TOP 3-5
Accountabilities
Ensuring smooth running of the office in the absence of the Director and responding to routine administrative queries from public and staff.
Developing and managing an efficient and up to date filing system while also managing the storage of all confidential information in the Director’s office.
Management of the Director’s calendars and facilitating resources required for all meetings – giving emphasis to monthly operational meetings, Exec meetings and quarterly board meetings as well as ensuring all minutes, reports and pre-reads are circulated beforehand.
Also responsible for making travel and accommodation arrangements for the Director and the team.
Maintaining a well-kept office and establishing & maintaining an efficient filing system and ensuring the office has a good and hygienic atmosphere conducive for working.
Making sure that the card company pays all credit card bills within the set deadlines.
Qualifications
Qualifications and Experience Required:
Business Degree.
Professional secretarial qualification or equivalent in Secretarial Studies or Business Administration
Experience
A minimum of 3 – 5 years relevant working experience as a Senior Secretary
Computer literate on latest computer applications
Good oral and written communication skills.