Reporting to the CEO, the Supply Chain Manager will lead the Procurement functions of the Organization and will be responsible for establishing and managing a sound procurement and administrative services framework to assure the Organization of timely and value based supply and distribution of supplies and services in a timely and cost effective manner. The position will assure sound logistical and administrative support to all departments and branches.
Managerial Responsibilities
Ensure sound systems, policies and procedures for effective functioning of the department are in place.
Provide direction in the management of the Procurement department of the Organization.
Provide sound leadership to the staff in the department.
Ensure effective staff supervision.
Prepare comprehensive annual budgets for approval.
Ensure compliance with approved budgets including prudent and timely spending.
Ensure highest standards of operational efficiency and quality of service to staff.
Ensure timely reporting of department performance.
Core Responsibilities
Develop and implement a procurement and disposal framework including procurement policy and procedures compliant with the Public Procurement and Disposal Act.
Oversee the preparation of Organization-wide annual procurement plans aligned to the approved budget and annual work plans.
Assure quality of the procurement process including preparation of clear specifications and the systematic bidding process, sound tender evaluation and law compliant tender awarding.
Develop mechanisms to assure orders and contracts conform to the law, specifications and agreed delivery schedules.
Develop, review, and recommend new or improved purchasing, logistics and administrative procedures.
Approve bid proposals and specifications.
Oversee documentation contracts and tenders ensuring the Organization’s interests in all supply arrangements are protected.
Carry out market price surveys to assure best price, quality and terms of supply.
Ensure research and evaluation of all procurement needs and make for standardization and additions to Qualified Products List.
Provide liaison and manage relationships between vendors, contractors, and the Organization for continuous improvement of quality of the procurement and logistics functions.
Ensure quality and timely procurement, contracting of outsourced office services.
Interpret contract provisions and review contracts for accuracy and changes prior to bidding and renewal.
Coordinate and supervise the tendering process including participation in the evaluation of bids for goods and services.
Review the usage and expenditure of goods and services with a view to identifying areas of cost reduction and improvement.
Manage the annual supplier prequalification exercise to promote equality of opportunities for pre-qualified suppliers.
Participate in the annual expenditure budgeting process for all shared services and general usage of items.
Oversee the process of disposal of the Organization’s assets.
Undertake secretariat services to the Tender Committee.
Continuous professional development to keep up with current industry trends.
Prepare and submit reports as required both internally and externally.
Any other duties as may be assigned from time to time.
Qualifications & Experience
Bachelor’s degree in Business field
Full professional qualification in Procurement or Supplies Management recognized by the Kenya Institute of Supplies Management
At least 6 years relevant working experience 2 of which should be at managerial level
Member of a procurement professional body i.e. Kenya Institute of Supplies Management or Chartered Institute of Purchasing and Supplies
Knowledge of Procurement and Contract Law
Essential competencies
Competence in supply chain management
Competence in procurement planning
Competence in market price surveys
Excellent organizational and planning skills
Good communication and interpersonal skills
Leadership and analytical skills
Well-developed interpersonal, communication and presentation skills
Essential Personal Attributes
Team player
Integrity, confidentiality and objectivity
Business savvy
Focused and results oriented
Ability to work independently
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