Duties and Responsibilities
Receives and directs visitors and phone calls to the right staff members
Coordinates mails flow in and out of the office
Provides callers with information such as company address, telephone number, directions etc
Assists in ordering, receiving and stocking office supplies
Assists with other duties such as photocopying and filing
Maintains security by following procedures and ensuring that the office reception is guarded
Maintain a clean and tidy office reception
Assist HR in providing assistance in the annual prequalification exercise by compiling a list of applicants, inputting the technical aspects and short listing the successful applicants.
Ensure that suppliers are managed professionally, impartially and with no appearance of impropriety.
Assisting HR officer in compiling the comparative bid analysis.
Ensures that the requested car services are provided satisfactorily through doodle while liaising with the HR and driver.
Support the driver in drafting movement plans and submit it to the HR Officer by Friday afternoon on a weekly basis.
Assist the Finance Assistant in maintaining the asset register including updating on acquisitions, maintenance management, transfers, valuations, current user, status and location.
Reports any damages or loss of equipment or assets in a timely manner.
Desired
A background in Administration is a plus.
Experience in human resources management is an added advantage.
