REF:EACC/HR&ADM/ADM SEC/09
Reporting to the Deputy Director, Human Resource Management, this position is responsible for the provision of administrative support to the Directorates/ Departments/ Regional Offices within EACC to ensure efficient and effective delivery of service.
Duties for the Administrative Secretary Job
Producing documents, typing out letters, memos, briefs, reports and ensure maintenance of confidential documents in the department;
Managing the office diary inclusive of appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
Analysing and assigning incoming mail, fax, and emails on behalf of the senior management and route them to the respective departments for further action to ensure timely feedback on actions;
Managing office protocol and public relations, receive and screen incoming calls, and correspondences and act as the link between executive offices, internal and external visitors to ensure efficient response time;
Maintaining office systems that include data management and files for efficient record preservation;
Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
Arranging for departmental staff travel to include itineraries, bookings and hotel reservations;
Maintaining up to date file systems in the department and track file movement out of the department to ensure accountability of the file user;
Receiving all documents for notations, signature to be actioned by the respective managers to ensure appropriate actions are carried out.
Administrative Secretary Job Requirements
Minimum of 3 years relevant work experience from a reputable organization;
Diploma in Secretarial Studies or its equivalent from a recognized institution;
Kenya Certificate of Secondary Education (KCSE) mean grade C minus or its equivalent from a recognized institution;
Kenya National Examination Council certification;
Typing III (50WPM);
Certificate in Computer skills;
Shorthand III (100WPM);
Business English III;
Demonstrated integrity and professional competence as reflected in work performance and results.
Demonstrable computer application skills
Excellent Communication skills
Good interpersonal skills
go to method of application »
