Key Responsibilities
Program Management Support project management and implementation of project activities o Assist in organizing and coordinating core project activities;
Assist with regular update of the work plan as well as follow up on activities;
Assist in collection of data for monitoring and evaluation of activities and updating the M&E plan;
Assist with reporting of programmatic results, these will include weekly/monthly reports to Program Team, Donors, Annual reports, as well as other reports as required;
Tracking and documentation of election related information in the media and issue Daily Digest email;
Arrange program meetings and attending meetings when necessary and provide reports
Providing logistics support to international and local consultants; Book accommodation ; Prepare travel advances and review travel expenses and ascertain accuracy prior to payments
Assist with logistical arrangements for workshop participants and consultants o Manage seminar and workshop participants’ database;
Workshop set up and ensuring adequate branding of the venues – Transport and per diem reimbursements to participants
Liaising with partners on workshop invitations and making follow-ups on invited participants
Taking of minutes of program meetings and ensuring distribution to all relevant staff
Assist with evaluation of partner proposals, as well as review of partner reports
Attend partner planning and working group meetings, as needed and provide reports;
Assist in drafting briefing papers on relevant topics as needed;
Assist with managing program planning and budget monitoring/realignment o Monitor activity costs and alert relevant staff of the same
Gather data on various costs for various activities to inform purchases
Other duties as may be assigned.
Operations/Financial Management
Assist with monitoring and tracing of program expenses
Compiling all necessary documents and drafting LPOs, service contracts, and consultant contracts for local programmatic procurement
Review of all program-initiated expense vouchers prior to signature/approval
Minimum Qualifications Education:
Bachelor’s degree in a relevant field.
Experience: At least three (3) years of experience, two (2) of which are in a similar position, preferably in international development and/or in the democracy and governance sector.
Experience with working with international donors, including USAID, DFID, DFATD, and the EU. Related Skills and/or Knowledge
Demonstrable excellent communication skills both verbally and in writing
IT skills with experience in Microsoft Excel, Word and PowerPoint
Ability to work with others and take responsibility of building and maintaining positive relationships both within the office as well as with implementation partners
Ability to prioritize, project planning and meets deadlines
Familiarity with USAID rules and regulations and reporting requirements preferred
Positive and solutions-based attitude
Willingness to travel (though minimal)
