About the Role: The Procurement Assistant under the general supervision of the Procurement Associate and within the limits of Innovations for Poverty Action-Kenya policies and procedures, helps coordinate and facilitate the procurement activities, functions and processes.
Below is a list of some of the general duties and responsibilities of the Procurement Assistant, to be carried out as needed according to the determination of the Procurement Associate.
Duties and Responsibilities
Liaises with IPAK employees to determine their product and service needs
Propose possible service/product vendors for categories not listed on the IPAK Prequalified Supplier List with the aim of sharing RFQ’s in line with the IPA-K procurement policy guidelines
Monitor business trends and product availability to pay the best price for goods and services without sacrificing quality or delivery times
Develops and implements strategies for procuring, storing, and distributing goods or services and maintaining stock levels
Nurture relationships with suppliers to negotiate the best prices for IPAK
Carry out periodic market surveys to ensure services and goods procured for IPA are competitively priced.
Review, Prepare and share approved Purchases Orders with suppliers
Ensure the accurate and timely delivery of requisitioned goods
Perform general clerical duties such as maintaining procurement files, typing & data entry
Provide support with internal procurement inquiries from projects
Correspond with vendors regarding price, product availability, delivery terms & requisite documents required for payment process.
Respond to inquiries regarding requisitions, purchase orders, contracts & pricing information
Attend to any other duties as assigned by supervisor
Required Qualifications and Experience
Diploma in procurement or supplies chain management or its equivalent – (though degree preferred)
Knowledge of supply chain, procurement procedures and familiarity with the Public Procurement & Disposal Act.
Proven experience in a similar position an added advantage.
Previous experience in providing remote support is highly desirable
Flexible, motivated and ability to persistently drive issues to closure
Ability to operate in a dynamic environment and communicate with various levels of staff
Strong work ethic, team player and ability to maintain a high degree of integrity & professionalism in performing assigned responsibilities
Good spoken and written English is essential
Well organized and keen to detail
Strong computer skills in Microsoft packages, including Word, Excel, and Outlook
