Job SummaryProvide routine clerical and administrative functions such as typing documents, drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Primary Responsibilities
Managing the office diary and general correspondence as well as taking minutes of meetings as appropriate
Organising and maintaining paper and electronic files
Handling information requests and scheduling appointments as required.
Key Performance Areas
Good communication and information flow
Effective administrative support
Coordination and preparation of various meetings
Maintain confidentiality
Key Performance Measures
Effective provision of administrative support
Ensure that all meetings and events are flawlessly executed
Accurate and timely documents
Qualifications And Experience
Bachelor’s degree in a business related discipline or social sciences
Secretarial or relevant training in office administration/typing
2-3 years relevant work experience
Administrative skills
Demonstrated ability to effectively use office automation tools (MS Office suite)
Good organisational and planning skills
Excellent communication skills in both English/Kiswahili
Time management skills
Attention to detail
Proactive and enthusiastic about work
Ability to engage effectively with a diverse range of people in a professional, discreet and assertive manner
Undoubted integrity and professionalism
Self-motivated
