The person will work directly under the Head of Retail to ensure operations run smoothly.
Responsibilities for the Administrative Job
Carrying administrative duties such as filing, typing, copying, Scanning etc
Receiving, sorting and distributing the post
Maintaining computer and manual filling system
Records incoming invoices and outgoing payments
Photocopying and printing out documents on behalf of other colleagues
Handling sensitive information in a confidential manner
Custodian of all company communications.
Responsible for distributing job vacancies in the agreed media and reports promptly.
Oversees orientation of all new employees and coordinates with other department heads required in the process.
Monitoring stationary and office consumables, maintaining records and re-ordering with approval
Coordinating office procedures
Taking accurate minutes of meeting and authenticating them.
Greeting and assisting visitors to the office
Answering telephone calls and passing them on or relaying messages
Managing Staff appointments.
Oversees and supervises the work of junior staff.
Liaises between the leadership team and other staff members.
Writing letters and emails on behalf of other office staff.
Liaises with COO to provide information to internal colleagues or external enquiries
Provides Payroll information by collecting time and attendance records.
Maintains employee information by entering and updating employment and status –change data.
Maintains employee confidence and protects operations by keeping human resource information confidential.
Administrative Job Requirements
Diploma in Business Administration. Degree on the same field will be an added advantage.
Minimum of two years’ experience in a busy, fast paced retail environment.
Computer literacy
Administration Job Key Skills
Ability to multi task
Good telephone answering skills
Ability to establish and maintain effective working relationship with co-workers, Customers, Suppliers and the general public surrounding our businesses.
Ability to effectively communicate orally and in writing
Knowledge of company administrative procedures
Managing multiple and changing priorities at once
Diary management
Good computer skills including Word, Excel, MS Outlook, PowerPoint
Managing administrative processes
A good level of English spelling and grammar
Attention to detail and high level of accuracy.
Reporting skills
Maintain Employee files
Dependability
Independence
