Supervise the Finance Dept
Review and approve vouchers – petty cash, cheque payments, suppliers, internal transfers.
Authorize payments – sign cheques and funds transfer instructions to company’s bankers.
Act as the company’s interface with bankers and the liaison on administrative matters.
Confirm manually initiated funds transfers
Authorize purchases ( signing LPOs)
Administer and approve staff leave requests
Implement/enforce management directives regarding staff/admin matters for the team you supervise
Manage petty cash floats (various currencies) for the company and for the various departments
Review returns and authorize re-imbursements.
11.Liaise with other heads of department and senior management on day to day issues , e.g. authorization/allocation of expenses, etc.12.Ensure that the general ledger accounts and disbursements files are regularly monitored and fully explained at the end of the month.13.Download monthly results per cost centre from the Financial Reporting System and investigate variations from budgeted amounts.14.Support heads of department in generating their monthly statistics and expense analysis.15.Complete the consolidation package for purposes of reporting to Head office.
Involvement in the annual budget preparation process.
Monitor capital investment per cost centre to ensure it is in line with budgeted amounts.
Facilitate recruitment of staff in the department by participating in interviews together with HR Manager, drafting job descriptions and evaluation of staff performance during probation period.
Give the necessary support to the external auditors to facilitate finalization of the year end financial statements.
Control the tax file for the company vis a vis records maintained by the company’s tax consultants and the Kenya Revenue Authority, and to follow up on VAT and corporation tax issues with the company’s tax consultants.
Ensure conformity with tax regulations by remitting statutory deductions within the stipulated time limits, ensuring the necessary amounts are with held where necessary and remitted to the tax authorities.
Control & approve the bank/petty cash reconciliation
Follow up and validate credit notes.
Key skills Analytical skills
Management
Communication
Negotiation
Computer literacy
Qualification, Knowledge & Experience
Bachelor’s Degree in Finance
CPA ( K)
Proficiency in Microsoft Office Suite
Minimum of 8 years of experience in similar role
N.B – those with shipping experience , costing and project costing experience will have an added advantage.
