Job Purpose: Efficient running of the company’s office operations, the effective control of its financial and human resources, and of the technical, IT and administrative systems, in order to contribute to the delivery of the company’s overall commercial objectives.
Key Duties and Responsibilities
Manage the Company’s financial affairs, including management and statutory accounts together with longer-term financial projections and to ensure that the most efficient and effective financial control systems and reporting mechanisms are in place.
Prepare and present all financial reports required at the Group level including daily reports, weekly report, monthly reports, quarterly management accounts and projections and other relevant reports, in consultation with the Executive Director and other departments, for presentation to the Board of Directors.
Prepare the year-end financial accounts for audit and to liaise with the Auditors prior to sign-off.
Supervise the production of regular salary payments and records, National Insurance and pension contributions in accordance with labor laws requirements.
Oversee all Tax matters looking at efficient ways of reducing tax liability and keeping abreast of current legislation.
Deal with the company’s bank in respect of payments and receipts, foreign currency rate and currency hedging negotiations. Ensure that all bank accounts and credit card statements are regularly reviewed and reconciled.
Efficiently manage all external contracts, and to ensure that all the Company’s expenditure is correctly authorized and accounted for.
Ensure the overall smooth running of the Company’s internal administration and its cost-effectiveness.
Manage, in conjunction with the Executive Director, staff contracts and HR matters.
Manage personnel procedures in relation to recruitment, training, holidays and appraisals, ensuring these are properly documented, and advise on relevant policies.
Ensure that appropriate policies are in place with regard to procurement and tendering processes to secure the best deals for the Company from service providers.
Maintain a risk register.
Ensure that the Company’s legal responsibilities are met, in particular that all necessary insurance is properly in place.
Responsible for Data Protection, Copyright Licensing and Performing Rights Society registration, compliance and fees.
Responsible for the Company’s IT resources, maintaining and reviewing the most appropriate and efficient systems.
Assist the Executive Director in business development activities and all such other duties as shall be reasonably associated with or incident to the above matters or as shall, in the course of the employment, be agreed between the parties as being or forming part of the duties.
Key Qualifications & Experience
Bachelor of Commerce in Finance/ Accounting or equivalent
CPA (K)/ ACCA
An MBA/ post graduate qualification will be an added advantage
5 years relevant working experience, 2 of which should be at managerial level in a busy finance and administration environment
Successful track record of managing operations and financial and management accounting
Previous experience in financial and administrative operations
Advanced knowledge and proven ability to use Microsoft Excel and accounting applications
Experience of managing IT resource-Accounting software
Experience of managing staff and associated employment issues
Key Skills/ Competencies
Excellent problem-solving skills
Excellent planner and strategic thinker
Excellent risk management and cost control skills
Ability to deliver timely results despite obstacles and limited resources
Ability to take responsibility for decision made and learn from the outturn
A strong grasp of all relevant legislation and of how it applies to the role
Ability to think creatively
Excellent advocacy, presentation and communication skills
Good understanding of relevant IT systems
Excellent negotiation and relationship management skills
Excellent numerical and analytical skills
Team leadership
Good communication skills
Attention to detail
Good organisational skills
Person Specification
Self-motivation, a strong work ethic and enthusiasm for change.
Committed to a positive approach to equality of opportunity and community engagement.
A positive, communicative personality that engenders confidence in others.
A keen interest in satisfying internal and external customers.
A supportive and open line-manager and colleague.
