Responsibilities for the Secretary Job
using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to
produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
devising and maintaining office systems;
booking rooms and conference facilities;
using content management systems to maintain and update websites and internal databases;
managing and maintaining budgets, as well as invoicing;
liaising with staff in other departments and with external contacts;
ordering and maintaining stationery and equipment;
sorting and distributing incoming post and organizing and sending outgoing post;
Arranging travel and accommodation for staff or customers and other external contacts; booking rooms and conference facilities.
organizing and storing paperwork, documents and computer based information;
photocopying and printing various documents, sometimes on behalf of other colleagues;
recruiting, training and supervising junior staff and delegating work as required;
manipulating statistical data;
Arranging inhouse and external events.
Qualifications for the Secretary Job
strong organizational skills;presentation skills and attention to detail;
the ability to plan your own work, work on your own initiative and meet deadlines;
the ability to manage pressure and conflicting demands and prioritize tasks and workload;
oral and written communication skills;
tact, discretion and respect for confidentiality;
a pleasant, confident telephone manner;
teamwork;
reliability and honesty;
Project management skills.
Academic qualification:
Degree or Diploma in Secretarial, Office Management, Administration or related field
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