Job Summary: The Finance Officer will ensure that the company’s internal controls, policies and mechanisms comply with top management’s recommendations, industry practices and regulatory guidelines.
Working along with the management team, the Finance Officer will contribute to the development and implementation of organizational strategies, policies and practices.
Key Responsibilities
Financial Management
Assists with preparation and monitoring of annual comprehensive budgets and all financial reports for Board/General Manager;
Participates in the development of budget proposals;
Assists in the financial audits, if and when required;
Responsible for maintaining appropriate filing of financial records, and ensures proper backup of all files;
Provides advice and recommendations on financial procedures and practices, as required;
Responsible for maintaining an up-to-date debtors, prepayments, accruals and creditors list; and
Oversee and cross-check whether all clients payments are in order before payment.
Banking & Money handling
Responsible for maintaining and performing bank reconciliations and other reconciliations under this function e.g. Loan reconciliations;
Act as an agent to the bank on behalf of the company;
Custodian of all cheque books and responsible for tracking every cheque leaf used; and
Prepares requests for cash and ensures all disbursements have appropriate supporting documents.
Accounts receivable/payable
Produces invoices and ensures they contain the necessary information to facilitate timely Payment;
Ensures all expenses and requests for disbursements are approved by the appropriate authority;
Prepare all cheques within specified time lines; and
Ensures all accounts payable are recorded manually or in the computer system.
Payroll
Perform monthly payroll functions and responsible for payment of all salaries, commissions and benefits, statutory deductions within the timeframe allowed by the respective institutions.
Reports
Preparation of weekly management reports, monthly management accounts, as well as any other financial report that may be required by any of our stakeholders;
Responsible for providing all necessary documents to external auditors to aid the performance of annual audit;
Oversee the usage and reconciliation of petty cash;
Responsible for monitoring activity in all bank accounts, prepare daily/weekly/monthly cash flow analysis, periodic budgets to aid financial planning by management; and
Responsible for monitoring and approving where necessary, that all company expenditure is in line with the budget.
Qualifications
University degree in Finance, audit or Business;
CPAK or CPA 3 or above;
3-5 years experience with a good working knowledge of software packages such as Sage ERP, Sage Pastel, Quick- Books and other payroll packages; and
Detail oriented and a quick learner.
