Job PurposeResponsible for the efficient coordination and management of all procurement functions for our client’s School; and implementing the procurement strategy to support our client’s overall strategy.Key Responsibilities
In liaison with the Operations Director, develop and implement procurement policies and procedures of Our client School, implement internal controls that are in line with the policies and procedures.
Implement the procurement process for our client, and manage and control the procurement budget to maximize savings.
Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
Assist in the development of specifications for equipment, materials, and services to be purchased.
Develop and maintain purchasing records, reports and price lists.
Assist in the development of specifications for equipment, materials and services to be purchased.
Review stock management system to determine re-order requirements, identify the most suitable supplier from the pre-qualified suppliers;
Receive approved requisitions and prepare and dispatch LPOs as needed for provisions and follow up to ensure timely delivery;
Monitor unfilled orders and if necessary consult requisitioning managers for alternative specifications, or to guide on alternative suppliers.
Ensure quality products are sourced and supplied at the best prices.
Collect and collate information/statistics in preparation for negotiations and renewal thereof of service contracts for equipment and machinery.
Coordinate the printing and ordering of stationery, price reviews on all types of stationery, obtaining quotations from suppliers to facilitate negotiations for good prices.
Verify bills against orders before forwarding for authorization and eventually, payment by Finance department.
Comply with and maintain knowledge of applicable rules, legislation, standards and best practices.
Establish and negotiate contract terms and conditions, and maintain supplier relationships.
Administer contract performance, including delivery, receipt, warranty, damages and insurance.
Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
Develop and maintain constructive working relationships with colleagues and management.
Key Performance Areas
Obtain value for money from supply chain process
Effective and efficient coordination of the procurement process
Promote an understanding of best-in-class procurement competencies for our client
Key Performance Measures
Goods and services delivered on time
Receipt of correct order quantities
Working within reasonable purchasing spend
Internal customer satisfaction
Academic And Professional QualificationsQUALIFICATIONS, TRAINING AND EXPERIENCE: Bachelor’s degree in Procurement or Supply Chain Management;
Three years’ procurement and contract management experience, preferably in an academic institution;
Possession of a professional procurement qualification, such as C.I.P.S;
Registration with KISM;
Willingness to put in extra hours in emergencies.
A degree, diploma or higher qualification in building and construction or engineering
Fully conversant with Health and Safety issues
Technical knowledge, skills and competencies
Ability to write narrative and analytical spread sheet reports;
Proven computer literacy in MS-Word, MS-Excel MS-Access or related programs required;
Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously;
Ability to work under pressure and to meet deadlines;
Spoken and written fluency in English desired; and
Customer service skills
Conflict resolution skills
Ability to interact positively with management, and other employees, to promote a team effort and maintain a positive and professional approach.
Ability to produce a high volume of work in a timely manner, which is accurate, complete, and of high quality.
Experience Required
At least 6-8 years of relevant and progressive work experience gained working in large educational institutions, 3 of which should have been spent at a supervisory level.
Personal Attributes
Trustworthiness
Integrity and professionalism
Time management skills
Problem solving and negotiation skills
Decision making and leadership skills
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