Associate Administrative Officer Job Responsibilities
Human Resource Management
Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
Provides information on unit’s staffing needs for inclusion in department’s staffing table.
Budget and Finance
Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
Using Umoja, monitor budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
Supports the implementation of procedures and systems for implementing the appropriate financial database.
Follow-up pending entitlements, payments and claims.
Contributes to the development of budgetary guidelines for own unit.
General Administration
Supervises support staff as required.
Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software (Umoja) and systems).
Qualifications for the Associate Administrative Officer Job
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, social studies or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required. UN field mission experience or other international field experience is desirable.
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of other UN language is an advantage
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