Responsibilities for the Monitoring & Evaluation Job
Development of M&E strategy and framework, plans and tools
Develop, in consultation with CREAW, a robust M&E and learning framework, strategy and plan that is appropriate to the size and complexity of the organisation, and ultimately allows CREAW to:effectively measure, use and share results from across all programs to support decision making at different levels:
Effectively measure, use and share results from across all programs to support learning;
Effectively measure, use and share results from across all programs to support accountability and meet the
Information needs of different internal and external audiences;
Aggregate data from their operational areas;
Enable the program officers to report on impact while respecting and working supportively with communities on issues of women’s rights and gender equality.
Work with relevant CREAW staff to design and develop monitoring tools required to implement the new M&E system, including identifying the training needs and training of staff where appropriate.
Provide support, through ongoing mentoring, to the piloting and rollout of CREAW’s new M&E system across its operational and activity areas and support CREAW to review and adjust the M&E tools where necessary.
Methodology
We expect the consultant to:
Present, to CREAW, a detailed proposed methodology for the indepth review at the start of the consultancy.
Conduct an indepth assessment of CREAW’s current M&E system. The assessment will include:
A desk review of current CREAW’s M&E documentation including any previous M&E reviews;
A series of focus group discussions and oneonone interviews and questionnaires with CREAW staff and board members, community groups and area associations and other relevant stakeholders such as donors,
Field visits with CREAW staff to an agreed sample of CREAW project sites to gather data from interventions and review the current monitoring system to adduce what works and what doesn’t;
Collate and analyze data to highlight the strengths and weaknesses of CREAW current participatory M&E system at all levels, taking into account how data is currently collected, stored, analyzed and used for organizational learning and accountability;
Share the findings and recommendations with CREAW staff for feedback and reflection during a one day workshop in Kenya, and collate these into a final report with recommendations for what could be done differently or better.
Participatory review of current CREAW PME system
We expect the consultant to:
To work with CREAW staff, beneficiary community groups and area associations to review the effectiveness of CREAWs current M&E systems and processes to enable them to better capture, store, aggregate, analyze, and communicate change processes (impact and results) for impact, learning and accountability.
To review how well the learning generated by the current CREAW M&E systems is fed into decision making processes to improve the implementation and future planning of projects.
To identify and analyze the strengths and weaknesses of CREAWs current monitoring system to see what could be done differently or better and together with CREAW present recommendations for strengthening the current system in line with the findings.
To communicate the findings and recommendations with CREAW and relevant stakeholders and after further analysis and feedback from CREAW staff collate into a formal end of review report. These findings will inform the second stage of the project.
Design and build of improved CREAW PME system
We expect the consultant to:
Provide various M&E options and approaches that are appropriate to the size and complexity of the organisation in response to the findings from the indepth review, and explore these for best fit with CREAW.
Work with CREAW to design and develop a robust and relevant organizational M&E strategy, system and a
M&E Learning framework that responds to the organization’s needs, and those of their diverse stakeholders.
This should be based on agreed, identified needs with CREAW which can be implemented across the organisation.
Work with CREAW to develop appropriate M&E tools, key performance indicators, and project specific indicators to be included as part of the M&E framework.
Identify training needs and support the delivery of necessary training for CREAW staff.
Provide regular mentoring and support (to be agreed) during the testing of these tools and during piloting and roll out across the organisation.
Necessary Outputs
For the design and build of the improved CREAW PME system:
Presentation of various M&E options and approaches in response to the findings from the indepth review.
A robust and relevant M&E framework, strategy and plan based on agreed, needs as identified with CREAW.
Appropriate M&E tools developed.
Training needs identified and relevant training provided for CREAW staff.
Regular mentoring and support during period of testing the new M&E tools and during piloting and rollout across CREAW.
Training on use of M&E framework and tools, including development of an M&E manual for CREAW.
For the participatory review of existing Women CREAW PME system:
A detailed proposed methodology for the indepth review
Conduct a literature survey, focus group discussions, and interviews at CREAWs offices in Nairobi, and other County offices in Kenya.
Conduct field visits to gather data from CREAW community groups and associations.
Submit a draft report to CREAW on the findings and recommendations for feedback within agreed timelines.
Submit a final report within two days of receipt of comments, to inform the second stage of the process.
Qualifications for the M&E Officer Job
Proven knowledge and analytical capacity in relation to gender, human rights, and a rightsbased approach to development and women’s rights; Essential
Experience in developing M&E and documentation systems (including key performance indicators, specific project indicators, data collection tools, functional databases for civil society organizations), as well as organizational development. Essential
Knowledge of formulating process and system indicators for sector reform programmes, with experience in change management; Essential
Indepth understanding and knowledge of the work of nongovernmental organizations.
Experience with and supportive attitude towards processes of strengthening local organizations and building local capacities;
Good listening and communication skills;
Good analytical skills; Essential
Experience in evaluating projects on areas related to CREAW core programmes and capacity building programmes;
Excellent written skills
Proven experience in facilitating training in M&E;
Experience and skills in participatory strategic and operational planning; Desirable
Highly motivated and committed to the values of transparency and integrity;
The proposal should include:
The applicants/s Curriculum Vitae including details on how they meet the specifications of the positionA detailed proposal of not more than five A4 pages, addressing:
The proposed methodology
The proposed work plan
The proposed budget
The proposed timeframe
Proven experience and contactable references from credible past NGO M&E strengthening work.
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