HR & Admin Assistant Job Role & Responsibilities
Assist in on boarding process making sure that the new person will have a desk and chair on arrival, their email address is set up, they have a laptop and are connected to box
Organize pickups for new employees arriving
Deal with KPLC and Nairobi water bills for the house and ensure that they are correct and visit offices for any issues.
Help employees fill in finance and HR forms where they are unsure what to do
Provide support to finance and other departments on filing, scanning, printing etc.
Ensure the askaris at the gate have an update list of all employees and all former employees not allowed in at all times.
Collect all medical forms from employees and ensure they have adequate receipts for the claims.
Check references for casuals for production, sales activation and any other departments and ensure the approved list is up to date at all times
Update casuals list for production, sales activation and any other departments.
Manage the cleaner and gardener and ensure offices are always clean and tidy and that garden is well maintained.
Manage the stationery and ensure that we always have adequate stock as per the approved list.
Work with VP Finance on getting all international visitors the correct permits and passes and keep the list updated on expiry dates of the same.
Any other tasks as directed by direct manager or any other member of HR or the senior management team.
Qualifications for the HR & Admin Assistant Job
Must have a College diploma or degree in business, ideally with specialty in HR
Professional demeanor
Excellent communicator Previous experience in a business environment
