Supply Chain Manager Job Responsibilities
Coordination
Build and maintain productive relationships with national authorities, including the Ministry of Health (MoH), National Medical Store, Joint Medical Store, as well as technical and financial partners involved in supply chain
Represent our client at all relevant technical meetings and coordination forums
In collaboration with the MoH and its technical and financial partners, ensure all procurement and supply chain management strengthening activities are well coordinated and implemented systematically, with a focus on specific needs for the Global Fund program
Forecasting and Supply Planning
Serve as a technical resource to the national quantification committee, and support the annual national medical supplies needs planning process, with the objective of ensuring year round product availability and rational use on a national scale
Serve as a technical lead for the macro and micro planning for resources and activities; review and analyze quarterly consumption and quantification reports and provide consumption and quantification updates as needed
Liaise with the relevant entities in the MoH to maintain an up-to-date planning vs implementation status for all pharmaceutical and health products, as well as an inventory of all health equipment purchased with the Global Fund resources
Procurement
Review and validate technical specifications for all the pharmaceutical and other health products and equipment to be procured with Global Fund resources, paying special attention to WHO, Global Fund and national regulations, guidelines, industry standards, competitiveness, transparency and value for money
Liaise with the Global Fund’s PPM to place orders for health products, coordinating with relevant entities in the MoH to provide information on quantities, requested delivery date, and product description
Track health commodity orders, coordinating with the PPM and relevant national authorities to plan the delivery of products to the National and Joint Medical
Store and ensure necessary waivers (import visa, tax exemption) and port clearance are obtained
For non-PPM procurements, provide technical guidance in the procurement process for health products and equipment, through pro-active involvement in the bidding process, development and management of contracts/purchase orders, and monitoring supplier performance
Coordinate with the Central Medical Store and third party service provider contracted by the Global Fund to ensure goods are inspected, verify that the correct quantities of goods received and that they are intact and meet specifications, reporting any damage or errors
Monitoring and Reporting
Conduct regular monitoring and performance review of the receipt, storage, maintenance, dispatch and distribution of medical supplies and equipment at central and decentralized level; collaboratively support qualitative improvements
Review and analyze national health products stock and consumption reports from decentralized health facilities and regions for malaria on a quarterly basis and provide technical feedback to both the MoH and donors for the continuous improvements of the supply chain
Support ongoing efforts to improve the Logistic Management Information System (LMIS) and ensure State Logistics Management Coordination Units (LMCU) provide relevant, timely and accurate information on inventory management
Serve as an advisor for improved stock management, reporting and use for better planning and rational use of health products
Advise on logistics systems and procedures for the 2017 LLIN mass distribution campaign, as well as the LLIN routine distribution, from their quantification and procurement all the way to their distribution and timely reporting
Review reports received from the Global Fund’s SCM service provider and LMIS reports, reconciling programmatic data at the national level with supply and consumption data
Quality Assurance and Quality Control
Ensure drugs imported under grant meet relevant national quality standards and respect Global Fund guidance
Support in contracting a WHO-prequalified and/or ISO17025-accredited laboratory for quality control; arrange for samples of health products to be sent for quality control upon reception at the National and Joint Medical Store and different points along the supply chain
Human Resources
Supervise, coach and mentor a team of staff to meet program objectives
Conduct periodic reviews of staff performance in keeping with our client’s performance management system and mentor staff to ensure high levels of motivation, commitment, capacity, and teamwork
Ensure regular communication with SRs and organization of quarterly SCM reviews
With the program team, lead the identification of performance gaps and training needs of partner SCM staff and ensure the design and delivery of high quality training and technical assistance to program staff, SRs and states
Qualifications for the Supply Chain Manager Job
Pharmacist, or tertiary qualifications in Supply Chain or International Logistics, with demonstrated expertise in the management of health products
Minimum 10 years of experience in managing, or providing technical support to procurement and supply chain management of health products
Experience working in Sub-Saharan Africa, preferably in East Africa
Demonstrated experience in supply chain strengthening activities and logistics management information systems, preferably with knowledge of information technology solutions
Proven experience working closely with Ministries of Health
Prior experience with Global Fund projects
Proven leadership and inter-personal skills and ability to build and motivate diverse and talented teams
Strong skills, initiative, and motivation, with a commitment to work in groups
Public relations skills and ability to work well both within a team and independently
Professional proficiency in English oral and written communication skills
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Willingness and ability to travel in-country (sometimes on short notice) up to 50% and out of the country up to 10%
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