Project Overview and Role
Position summary
The incumbent will support the Finance & Administration Manager in recording and retrieving financial information on the project. This includes maintaining financial records, processing payments, handling cash for designated activities, and keeping track of project material inventory, all in line with established policies and procedures.
The Finance Assistant will report to the Finance and Administration Manager.
Responsibilities
Essential Duties and Responsibilities
Review and submit for supervisor approval all travel documents (Travel Authorization, Travel Advance Request, & Travel Expense Report) and other expense reports
Ensure all local taxi vouchers received from approved taxi company are duly approved and prepare required taxi expenditure report
Perform quality control checks over invoices and claims to ensure calculations are accurate and necessary approvals have been obtained
Prepare payment vouchers for all approved invoices, claims, and advances
Prepare statutory returns, PAYE, NSSF, NHIF, HELB, and Pension and Withholding taxes and ensure timely remittance
Record vouchers and other financial information in the reporting system
Assist in the accurate and timely submission of bi-monthly financial reports, including bank reconciliations, per stipulated deadlines
Assist in ensuring accurate bank information for approved workshop participants to facilitate per diem payment
Maintain safe custody of project petty cash and ensure issuance is in line with company policies and procedures
Maintain a register for all project assets; ensure all material items are properly tagged
Assist in keeping accurate and secure custody of financial information, including procurement information, in both hard and soft copies
Assist in preparing required files for internal and external audits
Perform other duties and responsibilities as may be assigned
Requirements
Qualifications and Experience
Bachelor of Commerce ? Finance or Accounting Options with part or full CPA / ACCA qualification
1+ years of administrative / procurement / finance experience
Proficient in computer and internet skills including MS Excel, Access, Outlook, and Word
Able to communicate effectively, both verbally and in writing, with managers, colleagues, and clients
Ability to work with minimal supervision
Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities within a required timeframe
Able to meet deadlines in a fast-paced environment
Confidentiality and team spirit
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