Administrator Job Main Responsibilities
Participate in the general finance and administration policy to support the operations and their evolution;
Has a clear understanding of ICRC HR strategies and implementation both at headquarters (HQ) level and sub-delegation level and supports it actively;
Ensures the implementation of a good organisation of the finance and administration units;
Ensures that finance and administrative files are executed in the respect of given procedures and deadlines;
Organise and supervise the office and residence (day to day administrative follow-ups);
Supervises, coaches and evaluate staff working in the department;
Follows up expenses related to administrative department;
Is responsible for the administrative stock (furniture, working equipment, etc.), and ensure storage and dispatch of material is performed according to given log procedures;
Maintains contact with external parties in the domain of Administration issues;
Participates in negotiations of lease contracts;
Contributes and proposes alternative solutions to improve existing structure (cost efficiency, employment conditions, finance and admin procedures.. etc.);
Manages recruitment processes;
Ensures the communication flow on HR. finance and administration matters within the office;
Receives new employees and orients them on HR related matters and guidelines; and
Participates in the coordination meetings.
Minimum Requirements for the Administrator Job
Minimum of a Bachelor’s degree in Finance, Commerce, HR, Administration or similar fields;
3 – 5 years’ experience in a similar field of activity;
Fluent in written and spoken English (Knowledge of Somali is an added asset);
Computer literate with very good knowledge of MS Office Suite;
Very good analytical and management skills;
Very good communication and negotiation skills;
Good knowledge of political, social and cultural assigned environment; and
Ability and willingness to travel inside Somalia and to work in hardship areas.
