Responsibilities:
Communication Management
Managing incoming correspondences – phone calls, letters and emails.
Provide customers and visitors with information on the company’s services.
Act as a first point of contact by representing the company in a positive manner.
Act as liaison between departments to facilitate communication at the executive level.
Planning, organizing and attending meetings and ensuring the Director is well prepared for meetings.
Record and circulate minutes of meetings.
Organizing and maintaining diaries and making appointments.
Data Management
Manage both paper and electronic filing systems.
Opening and maintaining customer files.
Reporting
Updating management reports on sales and prospects.
Office Operations & Support
Maintain inventory of office supplies, equipment and other consumables and expedite procurement of supplies.
Manage travel and logistics details for staff.
Desired qualifications
Diploma in Office Administration or related field.
At least two (2) years minimum work experience in a similar role.
