The holder of this position shall be responsible for purchases, issuance of requested materials by the technical department and stock management in the store.
Responsibilities for the Procurement Coordinator Job
Be responsible for the overall function of the store
Use the computerised the procurement system to track down all stocks in and out on real time
Track stock out levels and do requisitions in a timely manner.
Carry out stock taking at the end of every month for both the store and the workshop and report the same to management
Ensure that all purchases and stock requests are approved by your supervisor.
Receive and process requisition from the sales department for project materials
Prepare purchase orders to replenish stocks to optimum levels
Ensure to qualify suppliers based on quality supplies, price effectiveness and efficient deliveries
Ensure to have a good relationship with suppliers and negotiate for a suitable credit facility
Make orders and collect them from suppliers at least two days before departure of the truck to ensure no delays
Receive faulty equipments, take record of the circumstances that lead to the fault and seek approval from your supervisor before replacing them
Receive and record all client equipments meant for repair and label them.
Ensure that all the store items are well labelled and organised
Ensure a real time data entry of all goods received from suppliers and all goods issued.
Prepare delivery notes for the technical department in copies
File all the paper works in the store in an orderly and presentable manner
You will be in-charge of preparing documentations for imports and clearing the same on arrival
Work as a team with an assistant to ensure efficiency of the procurement process
Any other duties as may be prescribed from time to time by your supervisor
Procurement Coordinator Job Qualifications
Posses at least a diploma in Procurement
At least 3 years experience working with procurement systems
Computer literacy and hands on experience is a MUST
Has good interpersonal skills
Can relate well with people of all levels
High Integrity
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