Purpose of the job: To provide the project staff with efficient logistical and procurement support ensuring effective project implementation. The incumbent will be in charge of direct implementation of procurement activities in consultation with Project Manager and as requested by project staff. Location: Dollow district with travels to the other operation district as may be required from time to time. Direction: The position holder will work under the guidance and in close cooperation with the Project Manager and in the collaboration with all field staff. He is directly responsible for logistical arrangements and procurement of project input for the communities and staff.
Responsibilities for the Field Logistics Assistant Job
Administration
Keeping and updating all administration filing systems of the project stores.
Daily informing the line manager of VSF staff position in the field as well as security situation
Ensuring that the records of the log book of the car are done properly
Keeping the cash book of VSF-G and submitting the monthly expenditure schedules to the Operations /Finance Officer. Expenditure will be done under the supervision of the Project Manager.
Responsible for the VSF office cleanliness and maintenance. This includes supervision of the support staff (if any)and ensure the efficiency in the performance of their duties.
Logistics
Keeping daily telephone/radio contacts with staff in Gedo; Dollow and Luuq Districts, keeping an updated staff messages book.
Booking VSF staff and cargo as requested on WFP/UNHAS or commercial flights in collaboration with the Regional Office Nairobi (RON) logistics
Ordering items in timely manner as requested by staff and approved by the Project Manager.
Keeping stock cards updated for all stores at all times.
Keeping an updated inventory of all VSF-G permanent properties (office, store, tukuls) and field locations and sending it to Nairobi office
Responsible for the maintenance of the equipment in the whole office.
Responsible for the accommodation and transport for VSF staff and goods
Field Logistics Assistant Job Minimum Qualifications
At least 2 year experience in logistics position within an international organization
Computer skills with ability to use the Microsoft office packages.
A diploma in administration, logistics or related fields
Working knowledge of Gedo and Somalia in general
Experience in security management is a an advantage
English mandatory (oral and written)
Strong interpersonal and intercultural skills
Ability to work without constant supervision
Good organizational skills, co-ordination and the transfer of knowledge
Good communication skills and a commitment to team work
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