Human Resource Assistant General Manager

Responsibilities:
The incumbent’s responsibilities will include but not be limited to;
Project Support:
Contribute to short and long-term organizational planning and strategy.
Support projects including, preparation of documents, and follow-up on timelines and
deliverables.
Compile, update and maintain employee records (hard and soft copies).
Available for one-on-one consultation with stakeholders, deal with employee requests regarding
human resources issues, rules and regulations.
Synthesize complex issues, translating this into effective written and oral communication and
actionable plans.
Attend project meetings and ensure meeting minutes and action items are well captured.
Ability to work overtime.
Participate on cross-functional teams.
Outsourcing Support:
Key contact person for the outsourced contractors – handling any changes or alterations to
contracts.
Contract Management – drafting employment contracts for outsourced contractors, periodic
reminder to clients when contracts are about to expire.
Organizing for replacements should any of the outsourced staff go on leave or fall ill and the
client requires a back fill.
Handling all administration functions associated with outsourced contractors i.e. insurance and
pension.
Ensuring any payroll changes in regards to the contractors are communicated to the head office
in a timely manner.
Ensuring that the contractors receive their end year individual returns (P9 forms) on time.
Ensuring contractors’ queries are attended to.
Maintaining the outsourced contractors’ leave days.
Conducting reference checks for outsourced contractors and ensuring that referees respond in
good time.
Qualifications:
Minimum of 1 year of HR work experience, Business Administration or any other relevant field within a fast paced, client facing environment
Dedicated and meticulous – high level of accuracy and attention to detail.
Excellent communication skills.
Willingness to learn.
Proficient in MS Office (Ms Word, Excel, and the Internet)
A Bachelor’s degree in HR Management, Business Administration or any other relevant field.
Post Graduate Diploma in Human Resource will be an added advantage.
Must have a high level of discretion, tact and sensitivity in dealing with stakeholders at all levels,
both internally and externally.
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