Personal Assistant

Position Summary
Under the supervision of the Executive Director, the core function of this position is the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office.
The successful candidate will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes essential to this position.
This is a high demand position requiring someone who can be available at the request of the Executive Director and her schedule.
Personal Assistant Job Essential Duties and Responsibilities
Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with post, often corresponding on behalf of the manager;
Producing documents, briefing papers, reports and presentations;
Liaising with clients and other staff.
Responsibility for accounts travel and medical reconciliations
Required Skills and Qualifications for the Personal Assistant Job
Bachelor’s degree in Social Sciences, administration and business management.
Minimum 1 year or equivalent work-related experience
Applicants with secretarial background will be an added advantage.
In addition to relevant experience and secretarial and administrative knowledge, you will need to show evidence of the following:
Exceptional written and oral communication skills;
Excellent word processing and IT skills, including knowledge of a range of software packages;
The ability to work under pressure and to tight deadlines;
Good organisational and time management skills;
The ability to research, digest, analyse and present material clearly and concisely;
Excellent interpersonal skills;
The ability to work on your own initiative;
Honesty and reliability;
Attention to detail;
Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
Discretion and an understanding of confidentiality issues.