Purpose of the job: To provide technical expertise in finance, administration and logistics and support in planning, implementation, monitoring, reporting and communication to the Senior Accountant, Senior Project Officer and Project Manager.
Location: Office in Dollow with travels to field locations with travels as may be required from time to time.
Duties and Responsibilities
Provide financial, logistical & administrative support to the projects
Implement donor financial regulation in funds management at the field level.
Manage the Projects finance and oversee all local procurement ensuring that donor and Organization’s policies are adhered to.
Manage the project petty cash, keeping records of all field financial transactions.
Submit monthly returns both hard copies and soft copies to the regional office.
Prepare backups of financial documents both hard and soft copies
Support preparation of cash forecasts, requests and submission to regional office to ensure flawless cash flow.
Assist in monitoring of expense levels to avoid over expenditure and mis postings of expenses.
Support Program Manager and field staff in drafting budgets, preparing field documentation and submission of field returns.
Manage contracts with 3rd parties and supervise services rendered to the projects.
Ensure stock cards and fuel cards are well kept with up to date fuel usage and stock records.
Supervise junior camp staff as appropriate.
Follow up on field staff leaves and share with line managers
Ensure that Timesheets are prepared well and in time each month
Undertake any other duties assigned to you by your supervisors
Minimum qualifications and work experience
At least a Diploma qualification in business administration, accounting
At least 3 years working experience as a field finance Officer (or similar position) in implementation of donor-funded projects.
At least 3 years working experience in emergency interventions linked to Cash for work, Food security and livelihood or working with community based groups in similar activities.
Experience in liaison with national and international actors in community based interventions, gender and youth issues.
Good knowledge in monitoring and documentation of knowledge management.
Ability to promote team work for effective and efficient output.
Fluency in spoken and written English will be an added advantage
