Regional Finance Officer Job Duties
This post supports the Finance and Operations Manager (FOM) to ensure robust management systems, processes and Standard Operating Procedures are in place and implemented across LSTM Kenya and Tanzania offices (financial, programme and office management)
Financial Management
Work with the Financial Officer (FO) to ensure accurate recording of financial data in the financial system (QuickBooks).
Ensure financial controls and systems are appropriate and in line with guidance from LSTM finance department. Responsible for communication of the controls and systems to all programme team.
Work with FOM towards production of monthly management accounts and month end reporting submissions to agreed deadlines for review by the LSTM UK Management Accountant.
Work with the FOM in production of year-end financial statements, including the consolidation of any other LSTM Kenya offices and branch reporting submissions in respect of Tanzania, for the group and local auditors.
Work with FOM towards facilitation of external and donor audits
Provide advice and guidance, including training, to the programme staff on budgetary and financial policies and procedures.
Proactively ensure value for money is achieved in the delivery of all contracts
Establish and maintain relations with the bank/financial body in regards to LSTM Kenya & Tanzania banking needs.
Ensure adherence to acceptable Procurement standards by all staff as per the financial guidelines.
Ensure accuracy of payments for the participants and facilitators at trainings, workshops before submission to
FOM/STO (Senior Technical Officer) for approval.
Management of programme monthly cash requirements.
Managing bank reconciliations, including MPESA statements.
Support both offices in preparation of annual budget and revised forecast for statutory and programme reporting periods on an accurate and timely basis.
Work with FOM to ensure monthly financial and quarterly donor reports are completed on timely and accurate basis.
Review of monthly reconciliations from FO.
Assist the FOM with variance and burn Rate analysis on a monthly basis.
Work with FOM to improve and standardise financial systems across both offices (Kenya/Tanzania) and ensure clear communication to all staff.
Provide input into strategic objectives of the finance team and how it can be achieved.
Assist with forecasting expenditure and budget analysis.
Support the implementation of financial guidelines across all programmes.
Person Specification
University degree in any business related degree preferably Accounting or Business administration
Full professional accounting qualification: CPA (K), ACCA, ACA
Proven professional and progressively responsible experience in finance, administration, budget, business administration or related area, in a multinational or non-governmental organisation
Proven Knowledge and experience in companies act and statutory tax regulations
Experience of managing a payroll function
Experience of monthly management accounts preparation
Experience of preparing year-end financial statements
Experience of operating computerised accounting systems
Experience of staff management
Experience of programme management in excess of £5million
Experience in internal control systems and procedure in a multinational organisation.
Skills & Abilities Required for Regional Finance Officer Job
Proven administrative skills and the ability to effectively prioritise workload and meet deadlines
Flexibility and willingness to adapt to change
Ability to lead a team and work on own initiative
Ability to relate to a wide range of people from inside the organisation and outside agencies
Well-developed communication skills and an ability to liaise with internal customers and external suppliers and contractors in a professional manner
Accurate attention to detail
Ability to multitask
Assessment and Interview
Working knowledge of MS Office software applications with proficiency in Word and Excel
Knowledge of Quickbooks accounting software
Knowledge of international financial reporting standards for small and medium-sized entities
Assessment and Interview
Special Aptitudes
Initiative & self-motivation
Ability to network, build and maintain internal partnerships/relationships
Open to learning both new and best practices
Ability to work quickly and accurately under pressure to meet deadlines
Sensitivity to a variety of cultures
Ability to work with limited supervision
Assessment and Interview
Circumstances
Full time 40 hours
Monday-Friday 8.00am to 5.00pm
