Responsibilities for the Procurement Assistant Job
The Procurement Assistant will be will be part of the procurement team. He/she will be responsible for, but not limited to, the following functions:
Assist in market research and soliciting bids /quotes from vendors for items in adherence with program policies.
Assist in procuring goods and services, identifying potential local/international vendors as outlined in field operations manual.
Provide day-to-day operations and logistics support to the program teams.
Assist in monitoring, tracking and expediting program procurement activities and delivery status of goods/services.
Assist with updating the asset inventory and keep track of equipment movement.
Assist in preparation, reviewing and issuing of the, request for quotation/proposals, purchase orders (PO), blanket purchase agreements (BPAs) and release orders.
Maintain the procurement filing system and up-to date procurement physical files.
Assist with invoice verification against travel authorizations, purchase orders and delivery notes and process payment against the invoice for vendors.
Perform other relevant duties as assigned.
Requirements for the Procurement Assistant Job
Bachelor’s degree in Business Administration or related field. Professional qualifications in procurement are an added advantage.
At least one year work experience in procurement in a reputable organization. USAID project work experience is an added advantage.
Excellent writing and communication skills.
Proficient in Microsoft office applications.
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
Good interpersonal skills and ability to multi-task.
Must have a good command of English in both oral and writing skills.
Ability and willingness to learn and work with the program team.
Duration: One year employment contract with an option to renew upon satisfactory annual performance review. Base of Operations: Nairobi Reporting: The Procurement Assistant will report to the Senior Procurement Specialist.
