Admin Coordinator Job Personal Specification
Skills and Aptitudes
Ability to work and engage with people of different level of seniority
Fluent in English and Swahili
Excellent communication skills
Ability to use Microsoft office
Solutions oriented- Ability to think and work on resolving problems
Organised, a complete finisher, attention to detail and accuracy.
High level of integrity
Commitment to Organisation mission and ethos
Ability to work independently with minimal supervision
A team player
Qualifications and Experience for Admin Coordinator Job
Experience in the management of front office
Ability to operate modern office equipment
Experience in performing finance tasks
Knowledge of modern office procédures.
Diploma in administration will be an asset
Admin Coordinator Job Key Roles
Front Office Management
Organizing, arranging and coordinating official meetings both in and outside the office
Responsible for receiving Tradecare’s visitors and responding to public enquires.
Handle all incoming and outgoing office correspondences including collecting, sorting and distributing mails and directing them to responsible personnel
Maintain and update the organisation contact lists on a regular basis
Responsible for receiving and directing telephone calls
Office Management and Administration
Maintenance of leave records including filing them
Assist in data entry and typing work as and when requested
Organising and carrying out procurement operations including but not limited to office stationery supplies, business cards, profiles, cartilages etc
Implementing the organization’s robust data and record keeping system with thorough attention to detail and timeliness
Management of office equipment including keeping track record of stationery needs, computer maintenance, hygiene and inventory
Maintaining communication with creditors and debtors so as to communicate when payments fall due
Preparing materials for conferences and organizations as needs may be at a time
Communicating with service providers on such needs as may arise from time to time
Coordinate the repairs and maintenance of the office and its equipments
Maintain an adequate inventory of office supplies
Provide logistical support to activities that Tradecare is responsible for (venue booking, equipments etc)
Finance Administration
Maintaining records of all payables in pending files payments and updating the records Managing payments and keeping track of pending payables
Keeping records of fuel cards, downloading records bi-weekly, reconciling and filing appropriately
Manage office petty cash including updating petty cash register
Undertake banking activities, dropping bank instructions etc
Supports in procurement of asset and services
Supports the payment of invoices and bills i.e. writing of cheques and ensure that payments have adequate supporting documents
Miscellaneous:
Attends and contributes to staff meetings
Carries out other duties which may or may not be related to the job, as reasonably requested by management.
Continually seeks and acts upon opportunities for personal and team development
