VN No. : IOMKE/SVN/082/2016 Duty Station : Kakuma, Kenya Classification : General Service Staff, Grade G3 Type of Appointment : 6 months with possibility of extension
Context:
Under the overall supervision of the Head of Sub-Office Kakuma and under the direct supervision of the Finance Admin Assistant Kakuma, the incumbent will carry out the following duties and responsibilities:
Core Functions / Responsibilities
Post accounting transactions in SAP accounting system.
Maintain a filing system and ensure the proper custody of financial documents – vouchers, bank correspondence etc.
Assist in preparing cheques (supported by sufficient authorized documentation) and maintain safe custody of the currently used cheque books.
Assist in preparing invoices to staff for private use of IOM resources such as vehicles, telephone and charter flights and follow up on payment.
Serve as custodian of the Finance Unit’s stationery stock (including receipt books and taxi books) and office supplies & maintain a log for the same.
Maintain a log to register all Travel Authorizations issued, telephone bills, overtime and annual leave.
Assist in reviewing and processing travel claims and imprest accounts, and verify authenticity of the supporting documents provided.
Assist in reviewing regularly vendor accounts and issue follow up messages for outstanding cases and provide timely feedback to the Administrative Assistant.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Draft and send monthly accounts to Head office.
Maintain a filing system and ensure proper custody of HR documents such as contracts, overtime, timesheets, personal individual files etc.
Assist Administrative Assistant during his/her absence while on leave, STO or TDY.
Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
Secondary school diploma from an accredited educational institution.
Holding CPA 2 (Having completed sections 1 to 4) or other relevant accounting qualifications is an advantage.
Experience
At least 3 years of prior work experience in a busy accounts office.
Prior work experience in an international organization an added advantage.
Strong interpersonal and intercultural skills. Mature individual, able to work independently, pays attention to detail and meets deadlines.
Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
Functional IOM competencies required: Effective communicator, Successful negotiator, Creative and
Analytical thinker, and Active Learner, Team Player and Cross cultural facilitator.
Ability to work under pressure and with minimum supervision.
Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Word etc).
Prior experience in usage of SAP an added advantage
Languages
Fluency in English and Kiswahili is required.
Turkana language is an added advantage
Required Competencies
Behavioral
Accountability – takes responsibility for action and manages constructive criticisms
Client Orientation – works effectively well with client and stakeholders
Continuous Learning – promotes continuous learning for self and others
Communication – listens and communicates clearly, adapting delivery to the audience
Creativity and Initiative – actively seeks new ways of improving programmes or services
Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
Performance Management – identify ways and implement actions to improve performance of self and others.
Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
Professionalism – displays mastery of subject matter
Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
Technological Awareness – displays awareness of relevant technological solutions;
Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Other Information
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.