Job Purpose
The Administration Officer will be responsible for coordinating the office services to ensure a smooth flow of office operations.
Responsibilities of the Admin:
Liaise with insurance service providers to proper coverage of the employees.
Responsible for the day to day supervision of the outsourced services for catering, cleaning and routine office maintenance to ensure service standards are maintained.
Plan and execute all international travel arrangements including the follow up for processing of Visas and work permits where applicable.
Follow up and make payments of annual licences, rates and any applicable statutory requirements payable by the company to the relevant authorities and obtain the required permits in a timely manner.
In consultation with the administration supervisor, implement and evaluate the company’s facilities management strategies, policies and procedures to ensure they are responsive to the office needs.
Coordinate the collation and distribution of mails and correspondences in an accurate and timely manner.
Support the head of department in managing the human capital in the section through day to day supervision, performance management, training needs assessment and overall staff motivation.
Requirements of the Admin :
A minimum of a Bachelor’s degree in any of the business related discipline.
A minimum of two (2) years’ experience in administration in a similar organisation.
Practical experience in use of MS packages and ERP systems.
Competencies/Attributes
Excellent planning & organizational skills including the ability to manage resources and accurately keep track of administrative issues.
Experience in supervising administrative roles in an office setting.
A self-driven individual who motivates and inspires confidence.
Excellent communication skills and interpersonal skills.
High Integrity levels.
Relationships and working contacts
Internal – All other department heads, Administration Officer and all other staff.
External – Service providers, clients and suppliers.
Work Environment
This is an office based role.
