Procurement Assistant Graphics Design Assistant Road Inspector Survey Assistant 1 Assistant Engineer Internal Auditor

Grade 3
 
Place of Work: Head Office  Department: Procurement  Reporting to: Procurement Officer  Supervises: None  Job Purpose: The Procurement Assistant will be responsible for lending support to the Procurement personnel in issuing of bid documents and participating in the evaluation of tender / quotations.
The successful candidate will also assist in preparation and maintenance of records.
Job Description
Duties and responsibilities will entail:
Issuing bid documents;
Preparing notifications and purchase/service orders;
Maintaining the Procurement Registers and keeping custody of bid documents;
Opening of tenders/quotations and taking minutes;
Following-up and expediting contracts, purchase/service orders;
Participating in the evaluation of tenders/quotations;
Participating in the inspection of goods, services and works;
Issuing and receiving stores;
Stock taking, reconciliation, preparation and maintenance of records;
Monitoring the movement of stores; and
Initiating requisitions for replenishment of stocks.
Performing any other duties as assigned by the Procurement Manager.
Job Specification
For appointment to this position, a candidate must have:
Diploma in Purchasing and Supplies Management from the Chartered Institute of Purchasing and Supplies (CIPS) or any other relevant and equivalent qualification from a recognized institution; and
Proficiency in Computer applications / Microsoft office Suite applications Skills.
In addition to the above requirements, an officer must have the following key personal attributes and core competencies:  Personal attributes
Self-drive, Innovative and creative, Integrity and honesty, Respect for others and Resilience
Core Competences
Teamwork, Communication skills, Problem solving, Analytical skills and Negotiation skills.
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