Contract Duration: 2 years Fixed Term Contract
Role Purpose:
Provide a professional administration support service to the Director, Migration and Displacement Initiative (MDI) and the global MDI team, with specific focused support to the Director.
The role will also provide an opportunity to get involved in the migration and displacement sector and engage on related research, policy and programming issues.
Other tasks include (but not limited to)
Manage all travel booking arrangements for the Director and the MDI team, including other related requirements such as visas, hotel accommodation and foreign currency. It should be noted that most of the MDI team are not based in Nairobi.
Pro-actively manage and organise a variety of meetings, including dial-ins/Lync/Video calls, all logistics and checking attendees in advance – and where appropriate take notes and follow up on/monitor action points
Maintain a workflow tracking document / tool on the different MDI projects / initiatives etc.
Monitor the team’s budget and track the budget and process invoices for key projects
Provide support to Research Manager/Adviser in overseeing contracts/budgets for research projects.
Play supportive role, if requested, in the analysis of research data
Prepare expense claims for the Director and team
Support with the design and production of communications materials for the team, e.g. power point presentations
Maintain filing and correspondence as necessary
Develop strong, positive relationships with all relevant stakeholders on behalf of the Director and MDI team.
Qualifications and Experience
Minimum 2 years’ experience in a similar role
Experience of planning and organising meetings and events, with a strong attention to detail
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Sound judgement and an ability to effectively prioritise multiple tasks in a constantly changing environment
Ability to adopt a pro-active approach and offer solutions as appropriate
Willingness to learn new skills and engage in other elements of the MDI’s mandate as requested
Strong written and oral communication skills, fluent in English, with an eye for detail
Ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures and to act with credibility, discretion, tact and diplomacy both within and without the organisation.
Maintain a calm disposition and positive outlook particularly when working under pressure
Self- motivated with ability to work autonomously
Commitment to the mission, vision and values of Save the Children.
Interest/knowledge in migration and displacement issues/debate would be of benefit.
