Aim and Objectives of the Assignment The aim: To facilitate team building process that improves staff motivation and communication
To facilitate and moderate a team building retreat,
To enhance knowledge sharing and
To develop brainstorming strategy by PeaceNet staff.
Expected outcomes:
Ensuring that the personnel develop clear working arrangements for the effective delivery of the work plans and or duties and responsibilities outlined in their job descriptions/terms of references;
Initiating the discussion on the most suitable institutional design and operational structure and sharing the best communication practices;
Supporting the team in clarifying their respective goals and objectives with respect to the ideology of the organization;
Facilitating sessions that would help identify those issues which have the potential to inhibit the team from reaching its goals;
Addressing those issues, removing the inhibitors and enabling the goals of peace building and conflict transformation interventions to be achieved;
Improving the communication between managers and personnel;
Improving processes, procedures and supporting the humanizing of control systems.
Identifying strengths and capacity needs of members and providing appropriate recommendations;
Satisfying the expectations of all staff for the team building exercise.
Provision of Monitoring and Progress Controls
Monitoring and progress tools will consist of the report to be delivered following the retreat.
The consultant will report directly to the CEO on this assignment.
Scope of Work
The consultant will be required to work with the CEO to successfully deliver on these activities. The scope of the work will be to facilitate a two day team building exercise and to compile a report outlining the workshop’s proceedings, including practical recommendations and operational tools which can be used by the team in the future.
Duration and Location of Assignment Duration: The assignment will be undertaken on 22nd , 23rd and 24th November, 2016 Duty station: The workshop itself will be held in Nairobi. The consultant will be expected to make travel arrangements to the venue.
Final Products Expected outputs: Preparation/planning of the team building retreat workshop (2 days): Brainstorming session…..
A customized training and team building plan clearly articulating the objectives of the team building exercise;
Interactive and flexible facilitation tools and material aids for brainstorming prepared prior to the workshop.
Facilitation of the team building retreat workshop (2 days of workshop):
Interdepartmental interactions – A knowledge sharing session between the programmes activities underway within the different projects and the support functions like finance and procurement units;
A brain storming session aimed at identifying the mandates and harmonization of the project activities;
A brain storming session resulting in a suggested institutional design, operational structure and communication skills/strategy within/by the organization;
A team building component to enhance team work;
The output of the retreat workshop should be a brief report outlining (3 days):
The retreat workshop proceedings and key outcomes;
Strategic recommendations on corporate deliveries for the programme;
Strategic recommendations on the institutional design/operational design.
The team building exercise should be creatively organized to include strategic brainstorming sessions aimed at helping the staff to develop and articulate corporate and individual work plans to ensure optimal delivery of the programme outputs.
It should also include individual coaching sessions where necessary.
More time shall be given to outdoor/interactive/participatory activities
The consultant is expected to design this process and to assign time frames to it.
He/she will get the assistance of the Administration and Finance Manager with regards to logistical arrangements towards the holding of this retreat.
Qualifications for the Facilitator Jobs:
Masters in Social Sciences, Human Resources Management, Programmes Management, Fundraising / Grants Management or a closely related field. A PhD will be an added advantage.
10-15 years of relevant professional experience;
Proven track record of facilitating team building and knowledge sharing workshops and consultancy experience.
Demonstrated knowledge of NGO programmes Management;
Excellent analytical writing and communication skills;
Full computer literacy and fluency in English – both written and spoken – are essential.
Prior experience with donor supported agencies is an advantage, as is knowledge of donor policies and procedures
