Ref: PSS-10-2016-Nairobi
Function / Division: Supply Chain
Department: Procurement
Supervisor / Manager Title: Procurement Manager
Job Purpose: The job holder will be responsible for managing a world-class supplier network that provides superior value to KWAL by managing spend, creating sourcing strategies, negotiating commercial deals and contractual terms in line with the procurement policies and procedures.
Responsibilities and Accountabilities
Work with the user departments to define the product requirements, liaise with the other Departments/Units on their procurement requirements, and also ascertain supplies specifications as may be required.
Set up and maintain administrative arrangements for effective and efficient contract management, including stakeholder communication, governance, and performance monitoring arrangements, payments and file/record management.
Oversee the preparation and enforcement of detailed tender specifications and performance standards to facilitate procurement of goods, works and services in compliance with procedures and regulations.
Oversee all supplier due diligence activities including supplier risk profiling to ensure a good knowledge of the supplier to minimize procurement risk
Identify and manage key supplier relationships with the aim of long-term saving on procurement cost while upholding quality including negotiations on contracts.
Undertake research into best practice contract management and adopt these practices in the contract management practices of the company after approval.
Provide operational advice on concepts, policies and procedures for international, regional and local procurement and ensure compliance with policies and procedures.
Implement effective internal controls and ensure the proper design and functioning of ‘client-oriented’ procurement management systems.
Review and handle the technical, commercial and legal aspects of procurement at all stages of the project cycle in consultation with the relevant departments.
Conduct contractual monitoring to provide assurance of service delivery in line with strategy and contract and report on compliance and delivery performance.
Continuously evaluate whether the procurements are at the best possible price in order to maximize profitability through market research.
Develop and implement formal contingency sourcing plans as part of the business continuity planning framework for strategic commodities.
Develop and maintain a framework for establishing and managing relationships with suppliers that enables supplier performance to be measured and improved continuously.
Support the head of department in managing the human capital in the section through day to day supervision, performance management, training needs assessment and overall staff motivation.
Minimum Requirements
A Bachelor’s degree in Purchasing and Supplies or other relevant field.
A professional qualification in supplies management will be an added advantage.
Five (5) years’ experience in procurement in a similar environment, two (2) of which must be in strategic sourcing.
Practical experience in use of MS packages and ERP systems.
Competencies / Attributes
Demonstrated ability to independently resolve complex problems in a timely manner with little guidance from management.
Ability to draft, write and negotiate vendor contracts and agreements.
Outstanding written, verbal communication, presentation and project management skills.
Strong planning and organizational skills.
High integrity.
Relationships and working contacts
Internal – Management, procurement staff.
External – Vendors, suppliers.
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