Reports to: Executive Director
Duty Station: Nairobi
We invite applications from interested and qualified persons.
To be considered you must meet the following minimum requirements explained below:
Summary: Under the supervision of the Executive Director, the Monitoring and Evaluation Officer will be responsible for monitoring the organizational performance of TI-Kenya.
As part of the monitoring requirement, he/she will identify gaps in gathered / received / researched information and make recommendations for necessary action.
Duties and Responsibilities
1. Reviewing the M&E System
Conduct and coordinate reviews of:
an institutional M&E plan incorporating objectives, procedures and tools and
a Logical Framework matrix providing performance and impact indicators and corresponding means of verification
In collaboration with stakeholders, develop an overall framework for both programme and project M&E that includes (but is not limited to) annual reviews, participatory impact assessments, process and operations monitoring, and lessons-learned
Guide the process for identifying and designing the key indicators for each component to record and report physical progress against the Strategic and Annual Action Plans. Steer the process for designing the format of such progress reports.
Guide the process for identifying key performance questions and parameters for monitoring performance and comparing it to targets. Design the format for such performance reports.
Clarify core information needs including: Board, Members, SMT; programmes/projects and staff; funding agencies; cooperating institutions/partner implementing agencies
Review the quality of existing social and economic data in the programme/project areas, methods of collection and provide a baseline for impact evaluation. Draw up the TOR for, design and cost out a baseline survey and a needs assessment survey.
Recruit, guide and supervise organisations that are contracted to implement special surveys and studies required for evaluating effects and impacts ensuring that all contracts include specifications for internal monitoring, reporting and penalties.
Clarify personnel M&E responsibilities; align M&E activities with annual work plans; prepare timelines and budgets
2. Implementation of M&E
Oversee and execute M&E activities included in the Annual Work Plan, with particular focus on results and impacts as well as in lesson learning.
In particular:
Based on the Strategic and Annual Action Plans, and in particular programme/project budgets, design a framework for the physical and process monitoring of activities promoting a results-based approach emphasizing impact
Guide and coordinate the preparation of progress reports in accordance with approved reporting formats and guide their timely submission including: quarterly progress reports; annual programme reports; project reports; inception/ad-hoc technical reports
Analyse reports for impact evaluation. Prepare consolidated reports highlighting: problems and actions needed; potential bottlenecks; specific recommendations
Collaborate with staff and implementing partners on qualitative monitoring to provide relevant information for ongoing evaluation of activities, effects and impacts.
Identify needs and draw up TORs for specific studies; recruit, guide and supervise consultants or organisations that are contracted to implement special surveys and studies required for evaluating project effects and impacts
Prepare TORs and oversee mid-term and terminal evaluations
Ensure that, in general, monitoring arrangements comply with funding agreements and, in particular, that the provisions of such agreements are fully observed in the design of programme/project M&E.
Inform and join external supervision and evaluation missions.
3. Capacity Building/Lessons learned
Develop a plan for capacity-building on M&E and any required IT support.
Foster participatory planning/monitoring by regular training and refresher activities
Supervising, evaluating and developing the capacity of programme staff
Plan for regular opportunities to identify lessons learned by:
Consolidating a culture of lessons learned by allocating staff specific responsibilities
Ensuring TORs for consultants incorporate lessons learned mechanisms
Documenting and disseminating lessons at least once a year
Supporting and coordinating participation in existing networks
4. Communication
Prepare reports on M&E findings
Undertake regular field visits if required to support implementation and identify needs.
Guide the regular sharing of M&E findings with primary stakeholders.
Provide regular management information highlighting areas of concern
Check that monitoring data are discussed in appropriate forums and in a timely fashion in terms of implications for future action. If necessary, create such discussion forums.
Facilitate access to M&E data for the relevant stakeholders.
5. Resource Mobilisation/Budget Management and Reporting
Developing resourcing strategies that effectively respond to long-term and short-term programme and organisational objectives.
Identifying and securing funding in accordance with budget targets and maintaining healthy project proposal pipeline.
Promoting the integration of transparency and anti-corruption into partners’ agendas by undertaking partner research and developing and maintaining effective donor advocacy.
Narrative and financial reporting internally, to donors, to governments and to partners.
The above duties and responsibilities cover the main tasks and convey the spirit of the sort of tasks that are anticipated proactively for this position.
Other tasks may be assigned as necessary according to organisational needs.
Qualifications and Experience
1. Education and Qualification
A graduate degree in information or a management related field or a relevant social science discipline.
2. Knowledge
Familiar with anti-corruption and good governance issues in Kenya and East Africa
Demonstrated understanding of the project cycle management
Strong knowledge of M & E methodology and approaches (including quantitative, qualitative and participatory); quality assurance.
The logical framework approach and other strategic planning approaches;
A good understanding of the balanced score-card approach.
Research design and implementation for studies and surveys
Training in M&E development and implementation;
Facilitating learning-oriented analysis sessions of M&E data with multiple stakeholders;
Report writing.
3. Experience
3 years of practical experience in monitoring and evaluation in the East African region
Demonstrated experience in data collection, analysis and synthesis and preparation of strategic information for decision makers
Proven track record of successful experience in writing reports and reviews, delivering presentation and defending recommendations
Experience in working in multi-cultural environment
Experience of working in monitoring, evaluation and learning in an NGO or a civil society organization.
Competencies
A solid understanding of the environment in which TI-Kenya operates; commitment to and understanding of TI-Kenya’s mission, vision and objectives
Familiarity with processes of strengthening local organisations and capacities;
Willing to undertake regular field and other external visits and interact with different stakeholders, from citizens monitoring groups to bilateral and multilateral donors;
Excellent written and verbal communication skills in English and Kiswahili.
Ability to work well in a team
Strong analytical skills
Highly organised and detail oriented; able to prioritise and produce work of a consistently high standard;
Leadership qualities, personnel and team management.
