Roles and Responsibilities
Responsible and accountable for supplier registration and selection process. Can be consulted by the supplier when registering and when assessing the supplier against company requirements. And informed about the recommendations implemented by the supplier.
Informed about supplier evaluation criteria, supplier evaluation score and the approved suppliers that remain in the database.
Responsible and accountable for updating and archiving supplier evaluation, inactivating supplier, monitor supplier performance and come up with supplier performance evaluation report.
Consulted during a major concern and to check if the concern is legitimate.
Responsible and accountable for commodity purchase opportunity process
In the purchase order Checking for matching opportunities, preparing and sending purchase order to supplier, receiving and updating system with signed purchase order together with supply plan, checking if PO has been fulfilled and sending the process through to AP and closing and archiving the purchase order
Study recommendation paper and markets
Negotiation with suppliers.
Informed about the matching opportunities lists and proceed to purchase opportunities as appropriate.
Gather information and update the database to develop commodity data and markets of interest and fill market commodity information template
Informed about matched sales orders through order execution summary
Informed when customer complain goes to CA/PA process
In charge of General procurement for all departments.
Informed about and controls all purchase order activities.
Procurement Manager KPI’s
Amount of relevant information given to trader
Number of purchase opportunities brought in, number of purchase opportunities converted to purchase order
Number of new suppliers brought in, number of new suppliers registered and selected
Total complaints handled and solved through CA/PA
Number of suppliers/ trade that have defaulted
New markets/ products purchased
Amount of money saved from previous year general procurement to current year
Number of complaints from departments of lack of service.
General KPIs
Number of ideas, new processes, document changes, problems solved
Timely handover of information/ documents to the respective depts./ individuals
Timely and valid Input to departmental meetings
Time given to company and projects
Speech and Language use/ behavior at office with external and internal members
Values shared
Training and development undergone
Assistance provided to internal and external auditors.
Requirements Bachelors Degree from a related field.
5-10+ years experience working in the procurement field.
Experience working in a food or agriculture related background.
