Job Purpose
To procure materials office supplies, equipment etc. to support and assist in logistic processes and related procedures for all FH Kenya cluster offices
Key Tasks and Responsibilities for the Logistics Assistant Job
Purchase and distribution of goods and services
To receive purchase Requisitions from staff, get quotations for items from suppliers based on the expenditure levels and purchase the required items as per set policies.
To log all requisition orders in the order tracking sheet and submit to Logistics Manager as required.
Will oversee the movement of procured goods to the field off ices in line with set guidelines.
Initiate payments for the supplies/materials/ items received and prepares GRN’s to be signed by receiving programs.
Maintain a list of all FH approved suppliers within Nairobi and Buuri cluster
To supervise the logistics staff in the absence of the Logistics Manager.
To facilitate transportation of staff and other visitors to various destinations as requested
Asset management:
To update the asset list after every procurement
To ensure that every asset is handed over to the requester with a dully signed issue form
To maintain asset records, invoices, warranty documents, and other purchase history.
To contact insurance for all asset insurance & maintain a database of all insured assets.
Security & Communication:
To ensure radio communication system is adhered to in Nairobi.
To maintain copies of all office keys, codes and contacts with office alarm system provider.
Liase with the logistics manager for any security related issues.
Perform any other duties assigned by the supervisor
Logistics Assistant Job Qualifications
Vibrant personal relationship with Christ
Knowledgeable in procurement regulations
A team player, creative, innovative and a good negotiator.
Ability to learn new concepts and ideas
Strong working knowledge of computers and MS Office Suite
Education and Experience
Business related degree and a diploma in purchasing and supplies
A valid accident free license with over five years of driving experience.
At least three years’ experience in a similar position.
Language Skills
Proficiency in spoken and written English.
