Jobs Kenya

This position is open to qualified Kenyan candidates only.
Female candidates in particular, are encouraged to apply.
Duties and Responsibilities:
Under the direct supervision of the Senior Logistics Associate and overall supervision of the Logistics Officer, the incumbent
will be responsible for the following duties:-
Create and maintain Logistics Purchase Orders (POs) in WFP corporate information systems;
Create and maintain accuracy of Service Entry Sheets (SES) upon confirmation of service delivery;
Verify invoices and ensure that all supporting documents have been verified and certified;
Ensure that service provider invoices are forwarded, processed, cleared and payments are made in a timely manner;
Escalate problems with vendor invoices to ensure prompt action by the appropriate staff or vendor;
Support reconciliation of data in WFP Corporate information systems to determine validity of invoices, ensure accuracy, and make follow ups accordingly;
Prepare debit memos to contractors informing them of any losses/damages deducted from their final payments;
Collect and compile data, produce and/or contribute to the preparation of reports as required;
Ensure proper filing of invoices and maintain a database of the same;
Perform other related duties as required.
Minimum Qualifications:
Education:
Secondary school education. A Post-secondary certificate related to the functional area is required.
Experience:
At least three years of progressively responsible support experience including at least one year in the field of accounting, transport, insurance, statistics and logistics operations.
Language:
Fluency in both written and spoken English is a requirement.
Knowledge:
Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing the area of work.