Job Description
The Finance and Administration (F&A) Coordinator will contribute to the day to day financial and administrative activities of the organisation, and play a key role in adhering and implementing company finance and administration policies.
The F&A Coordinator will be assigned ongoing responsibilities in finance, including bookkeeping, Quick-books transaction entries, report preparation, bank reconciliation, and others, as well as in administration, including: inventory management and reconciliation, vehicle and logistics, procurement, asset management, and others.
Specific roles and responsibilities include:
Finance
Contribute to financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting
Help ensuring effective internal controls and minimising risks
Maintain books, record transactions via Quick-books, reconcile discrepancies
Contribute to monthly close procedures, including bank reconciliation
Assist in the preparation of monthly and quarterly financial reports
Admin
Implement tasks across multiple functional areas including HR, procurement, inventory, asset disposition, travel and logistics
Conduct local procurement, ensuring full compliance with company policy
Help to manage inventory and all other assets, monitor and report daily stock movements, ensure proper reconciliation on an ongoing basis (weekly and monthly)
Provide active support to the Customer Service Team and Installations Team as needed
Pro-actively make recommendations for better work methods for improved efficiency and company profitability
Minimum Qualifications and Experience
Education: Bachelor’s degree in Accounting, Business Administration, Procurement and Logistics or related education. Certification in CPM a plus but not required
3+ years of relevant experience with increasing levels of responsibility
Self-starter with strong problem solving skills, ability to multi-task, and strong attention to detail
Must have the force of character sufficient to properly represent the organization’s interests with suppliers and be a person of high integrity as well as team player
Proficient with Microsoft Office systems
Proficiency in Quick Books is highly desirable
Must be able to read, speak, write, and understand the English language
Willingness to continuously learn and be open to feedback to improve individual development
A six-month trial period will be expected.
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