The Officer will ensure integrity and safe custody of the Universities’ examinations records.
Responsibilities
Implement and maintain an effective record system to safeguard student academic records;
Maintain an effective and reliable archive system (physical and electronic archive) and ensure efficient back-up of data;
Produce statistical records/reports on student performance, awards and other examination trends;
Compile accurate counters for examinations as provided by the admissions records i.e. nominal roll;
Ensure production & safe custody of the examinations material;
Develop an inventory of all examinations past papers produced every trimester as a record for quality check;
Collection, filing and safe keeping of examination material (examination papers and marking scheme and attendance lists) for future reference;
Typeset exams and ensure that all exam papers are proof-read before production;
Assist in clearance of graduating students;
Release and receive examination material during exam administration periods;
Consolidate and release examination and coursework results every trimester;
Provide secretariat service to Deans Committee meetings on examination matters and represent Examinations Department in moderations done at faculty board meetings;
Person’s Specifications
Academic Qualifications
Bachelors degree
Experience
2 to 3 years relevant work experience
Other Skills
Time management skills and attention to detail;
Good report writing skills;
Good interpersonal skills;
High level of confidentiality;
Computer literacy;
Knowledge of the ERP system;
Database management skills;
Good communication skills; and
Planning and organization skills
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