Applications to: HR Department
Job Function: Ensure full management of the facilities and or service providers rendering support service to the company including procurement of maintenance goods.
Key Performance Area and Essential Duties
1. Facilities Management
Inspection must be executed on a Daily basis and records of these inspections must be kept on file for the warehouses and the rest of the facility
Cleaning and Housekeeping.
MHE Report verification.
Racking Inspections within the facilities.
Routine Services scheduling.
To ensure that all external and internal lighting Illumination of the Site is in Operational state.
Throughout the premises is in a working order at all times.
HVAC and EVAP Machines.
Scheduling of all preventative service maintenance checks by service provider
Weekly checks & testing of all critical systems & equipment
Proper record keeping for all systems and equipment
2. Material Handling Equipment Management.
Daily application to ensure that effective / efficient and optimized utilization of these MHE machines are obtained and maintained in the different departmental functions within the warehouses.
Daily application and reviewing the machine activity reports on the system of Operators misusing and damaging the MHE machines.
Adhere to proper procedures for battery charge and maintenance
The delivery and collection process of all MHE must be personally supervised by the Facilities Manager including ADHOC Rentals.
3. Cleaning Company Management
Management of the daily tasking and inspections of the various areas where the cleaning company is deployed.
Dustbin cleanliness, inspection sheet verification, Scrubber machine utilization.
Supervision of the ADHOC Cleaning staff brought on site for quarterly Cleaning.
4. Daily Consumable Stock levels verification
Management of all Warehouse consumables on a day to day stock level verification basis.
Ordering of Consumables from Service providers and ensuring delivery of ordered stock takes place.
5. Procurement
Manage procurement cycles, approvals process on 3 quote system and purchase order generation through Finance to facilitate quick turn-around time on procurement of service or goods
6. Garden Service
Management of Service provider relationship.
Management on site Staff.
Weekly inspection of Gardens.
Weekly verification of irrigation system function.
Weekly inspection of Gardening Equipment and Assets.
7. PPE – Personal Protective Equipment (Warehouse overalls, Freezer suits, MHE harnesses, safety shoes and hard hats).
Monthly reconciliation of uniforms with First Garment.
Monthly inspection of uniforms to ensure/ID the uniform in need of repairs are attended to.
Manage service provider relationship.
Qualifications Required
College Diploma in Mechanical / Electrical Engineering with at least 2 year’s relevant experience
Experience in projects and building management and maintenance
Supervisory exposure
Knowledge in Security and risk management would be an advantage
Skills and Experience Required
Analytical skills, attention to detail
Ability to work in a team environment
Other Requirements
Microsoft Office Skills
Good reading and writing skills in English
Good communication skills
Ability to work in a team environment
Ability to work with minimum supervision
