Communication/Publications Assistant

The position assists the Communications Division in presenting AERC’s work to the wider public through dissemination of AERC products, processing of publications, organizing workshops and providing administrative support.
Key responsibilities:
Assist in keeping track of the publication production schedules and pipelines;
Assist in processing of publications (editing, proofreading & typesetting);
Assist in following up with reviewers, authors, printers and publishers as may be necessary to facilitate efficient operation of the publication processes;
Support in the editorial process for all AERC publications;
Assist in preparing, coordinating and distributing targeted dissemination packages for AERC meetings and workshops
Assist in the production of AERC Promotional materials (Annual Report, Newsletters, Brochure, and Posters etc).
Handle all logistics for meetings and workshops organized by the Division;
Support in the administration tasks relating to the AERC Alumni;
Maintain databases as needed for communication including all contacts within the AERC network
Assist in the consolidation of supporting documents for payment preparation;
Handle efficiently and effectively routine correspondence, filing and records maintenance for the division
Ensure that general office supplies and stationery are made available as required
Any other duties that may be assigned by the Communications Manager
Requirements:
Bachelor’s Degree in Communications or related discipline;
Post graduate diploma in Mass Communication or Book Publication is a must;
Thorough knowledge of desktop publishing;
Working knowledge of the publications process;
Well organized and able to multi task;
Ability to work under pressure and good team player