Job Summary:
Reporting to the project MEAL Officer, the Data Assistant is primarily responsible for data entry of Form 1A, Form 1B & HES data into CPIMS. The role also includes continuous data cleaning, verification, validation and updating of the CPMIS database.
Specific Responsibilities:
Ensure proper filling system is in place in accordance with MWENDO file management SOP
Receive completed forms, verify and validate for completeness, accuracy and integrity
Enter data from paper formats into computer files or database systems
Type in data provided directly from project sites
Update existing data whenever required
Retrieve data from the database or electronic files as requested
Perform regular backups to ensure data preservation
Sort and organize paperwork after entering data to ensure it is not lost
Verifying and keying in data in CPIMS/OLMIS
Help in retrieval and storage of OVC files accordingly and whenever required during DQAs and SIMS exercise
Provide data for and participate in monthly data review meetings at LIP level
Perform regular data cleaning to ensure quality OVC data in CPMIS
Supervisory Responsibilities
None
Required Qualifications and Experience:
Education
At least a diploma in any related field. A degree will be an added advantage
Knowledge
Proven experience as data entry clerk or equivalent for at least 2 years
Familiarity and experience with CPIMS/OLMIS in OVC programming
Data entry & data cleaning experience in USAID OVC project would be an added advantage
Experience in training CHVs in OVC data collection tools is a plus
Fast typing skills; Knowledge of touch typing system is strongly preferred
Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
Working knowledge of office equipment and computer hardware and peripheral devices
Basic understanding of databases
Positive attitude & an open mind
Skills and Abilities
Sound coordination skills and a demonstrated ability to multi-task
Demonstrates diplomacy, flexibility, and resourcefulness
Strong critical thinking and creative problem-solving skills
Demonstrated ability to work with and in teams.
Excellent oral and written communication skills
Strong interpersonal skills as well as good judgment and vision
Excellent organizational skills, team work and ability to prioritize tasks in a timely manner
